Information for staff

Whether you are working from home with all its challenges or you are working on campus, the work situation has changed for all of us. Finding a good work-life balance can be a challenge, especially for colleagues who have to combine work with the care and education of their children. That is asking a lot from them, but things can also be difficult for colleagues who are alone and have few social contacts, or whose work has come to a standstill. All this comes on top of worrying about your health or that of your loved ones.

It is therefore perfectly understandable if you feel like things are getting on top of you. If the corona crisis is affecting your health or your work, you can ask for support in various ways. Also have a look at the tips for working form home. There you will find information that can help you to work more pleasantly at home, for example by setting up your digital and physical workplace as well as possible.

Leave

It is important for you to take leave: a few weeks, a few days or the odd day – whatever works for you. If you don't, you overtax yourself. Is it really not possible for you to take leave? Certain types of leave can be carried over to next year (this depends on the type of leave), or you might come to an agreement with your manager to reduce you working hours temporarily until you have used up your leave entitlement. Discuss your options with your manager.

 

Discuss it with colleagues

It's important to express your feelings when things are getting too much for you. Discuss this with colleagues you have a good rapport with, and report it to your manager. Together with them you can discuss what can be done to reduce your workload, for example.

University social worker

You can also contact social worker Marinka Versteeg for help and advice. See here what she can do for you, or get in touch via +31 (0)6 51 27 29 33 or a.l.m.versteeg@tudelft.nl. Talking to the social worker is confidential.

Workload and vitality coach for teaching and educational support staff

Are you struggling with your current workload and the transition to online teaching and working? Are you wondering how to stay afloat? Talking about this can help. HR and the Health Coach Programme (HCP) are offering individual coaching specifically for teaching staff.

Choose your own coach and discuss your wishes and challenges in 1-3 Skype coaching sessions. All topics can be discussed, in particular work pressure, resilience and health. Check here for more information about the coaches and to sign up.

PhD Candidate in times of Corona

We can imagine itt must be overwhelming to receive a boatload of information from different sources. Hence, the Graduate School created a list with ‘useful links in times of Corona’. The links are labelled with [brackets] to help you immediately clarify its purpose. Click here to have a look.

Studium Generale and X

Studium Generale and X have adapted their offerings. On Mondays and Fridays Studium Generale focuses on Mental Health & Wellbeing, e.g. by offering free Yoga & Meditation sessions. These can be found every Monday and Friday at 12.30 pm on this Instagram account. Or check out their “Corona care package.”

X organizes various online activities for sports and relaxation. An overview can be found on their website, or take a look here.

E-learning: online training

You can apply for a license for e-learning platform Studytube, where you can follow various courses that may help you in this time of crisis: e.g. “Timemanagement: working smarter” or “Less stress through resilience”. More information about Studytube or how to obtain a license can be found here.


Tips for working from home

In light of the preventative measures, many colleagues are now working from home. These tips can help you on your way.

Access to mail, files and systems

All information about mail, files and systems can be found in the document ‘Working from home at TU Delft’ which you can find under Downloads.

It is important that everyone who works from home limits their use of the Citrix environment (accessed via weblogin.tudelft.nl). You don't need Citrix for the most common activities. The number of licenses we have for Citrix is limited, and we need to reserve them for colleagues who really need them. Please make use of alternative ways of working remotely. There are several options and you can find them in the document in the link above.

Setting up your home office

​​​​​​Working the whole day from home requires a well-equipped home office. Tips for setting up your home office as well as possible can be found here.

Keeping in touch with your colleagues

Working from home, you will speak to your colleagues less often, while it is all the more important to stay in touch. This can be done by e-mail or telephone, but also with Skype (for Business) or WhatsApp (groups). Try to make arrangements with your manager and colleagues about how and when you contact each other.

Make arrangements with housemates

Chances are you're not at home alone. Make arrangements with your family or housemates so you can work at home as pleasantly and efficiently as possible. It also helps if you keep fixed working hours and ensure you take sufficient breaks.

Research tools

Especially for researchers, an ICT colleague compiled a handy overview of all online systems inside and outside of TU Delft.


New international students and staff members

In August and September we expect to welcome a large number of new students and staff members, including some from abroad. The government urgently advises quarantine for arrivals from a number of countries. Remember that this list of countries is subject to change. TU Delft obviously follows this advice, and urgently asks students, staff members and visitors to adhere to the fourteen-day quarantine that the government advises. 

Is the new staff member's physical presence really required in the Netherlands or might it be possible for them to start working in their country of origin? Consider this, and also consider the consequences of working transnationally. TU Delft still emphatically requests its staff to work from home wherever possible.

Visas and permits for the Netherlands

Due to the coronavirus crisis the opportunities for applying for a visa at an embassy or consulate general are limited. You will find answers to frequently asked questions in the Dutch government FAQ. Students and highly skilled migrants, for example, are exempted from the travel ban imposed by the Schengen countries on passengers from a large number of countries.

You will find information about the consequences for permits, for example, on the site of the IND.

 


Risks of vacationing abroad

Since 15 June, it has been possible again to go on holiday in the European Union (EU). If you go abroad, do realise that there may be a risk of not being able to get back to the Netherlands or that you may be required to go into quarantine upon return to the Netherlands if the situation in that country should change. This will be at your own risk and expense, and if you are unable to work you will have to take unpaid leave. Moreover, TU Delft is not responsible for any repatriation in the event of a coronavirus-related lockdown there, and illness resulting from a holiday in a high-risk area will be seen as ‘deliberately caused illness’. TU Delft may even withhold payment of salary in this event. It is important, therefore, to take note of the Ministry of Foreign Affairs travel advice.

Foreign Affairs travel app

Download the Foreign Affairs travel app and enter the country you are going to in the app. The app will then actively inform you as soon as the situation at your holiday destination changes. Download the Foreign Affairs Travel App (in Dutch).

Code yellow, orange or red?

We urgently advise against travel to high-risk areas (coded red or orange). If you travel to a country coded yellow (at the time of your departure), you must keep close track of the situation there during your stay. If there are signs that the advice might be changed from code yellow to orange or even red, you will be able to take the appropriate measures (leaving the area, for example) quickly. If you fail to take these appropriate measures and consequently cannot start work after your holiday, this will be at your own risk and expense.