House rules

Promotion on campus

TU Delft gets many requests for promoting activities on the campus. Below you can find an overview of the possibilities and conditions.

Promoting activities on campus by external organisations are not allowed.

On the campus it is not allowed  to promote or advertise for political or religious parties.  There is one exception: previous to national or municipal elections, political parties of the electoral list can distribute flyers on the locations below mentioned (see under ' flyering '), within two weeks preceding the election day. Activities other than distribution of flyers, such as recruiting members for political parties or a manifestation are not allowed.

TU Delft has the right to remove persons from the campus in case of any nuisance or inappropriate behavior. 

This is a summary of the agreements made on this subject:

Posters and placards

Inside the buildings posters are allowed in a number of designated locations (including message boards). Please read the guidelines for distributing posters.Outdoors, posters and placards are not allowed anywhere on the TU Delft campus. Parkmanagement TU Delft monitors this and will charge the organiser for cleaning and removal.

Balloons

Request for balloon decorations or launching balloons:

  • Please mention date, time, locations
  • For which event
  • On behalf of which organisation
  • Name of contact person, telephone number
  • Request by e-mail to parkmanagement-fmvg@tudelft.nl at least 5 working days in advance
  • On the working day after the event, all balloons and fastening materials (ribbons, tie wraps, etc.) must be removed.
  • For launching balloons, strict regulations are applicable due to air traffic to Rotterdam – The Hague Airport.

Banners

Banners are allowed at five locations. Please contact VSSD, Leeghwaterstraat 42, tel: 015 2782050, e-mail: balie@vssd.nl. If strong winds are forecast, please ensure the banner is especially tightly secured and check the next day that it is still properly attached.

Locations:

  • Mekelweg next to Döner Company
  • Mekelpark between 3mE and Applied Sciences
  • Mekelpark between EEMCS and CEG
  • Mekelpark in front of Unit Sports & Culture
  • Kluyverweg next to AE bicycle park

All banners at other locations on TU Delft campus will be removed and can be collected at VSSD.

Flyering and mobile abri

There are two possibilities for flyering at TU Delft:

  1. In a building or in front of a main entrance: permission via faculty. Please read the guidelines for distributing leaflets and posters.
  2. Flyering on the TU Delft campus ground (outdoors), attaching flyers to bicycles, promotional bike saddle covers: permission via Parkmanagement TU Delft, see informatie below.

Locations flyering:  

  • On the bridge towards faculty  IDE
  • In the Mekelpark (excl. Freezones)
  • On the pavement between the Aula and the Library (excl. Freezone/stairs/platform)
  • Promotion with mobile abri: depending on the type of abri Parkmanagement TU Delft kan appoint a designated area

Safety:

  • Only of footways; main walking routes and escape routes must be remain accessible . 
  • Distributing flyers to cyclists is not allowed.

Clean-up duty:

  • The applicant cleans up flyers that have been thrown on the ground or blown away.
  • Removal and cleaning costs can be charged to the applicant.

Request permission for distributing flyers on the campus:

  • Please mention dates, time, locations
  • What is the purpose
  • On behalf of which organisation
  • Name of contact person, telephone number
  • Request by e-mail to parkmanagement-fmvg@tudelft.nl at least 5 working days in advance

Environmentally-friendly graffiti, pavement chalk, spray chalk

  • Only possible on the ground (at ground level)
  • Vertical surfaces not allowed, since this stays visible for too long
  • Request by e-mail to parkmanagement-fmvg@tudelft.nl at least 5 working days in advance

Sandwich boards, triangle boards, stickers

The use of sandwich boards, triangle boards and stickers is not permitted anywhere on TU Delft campus. Parkmanagement TU Delft monitors this and will charge the organiser for cleaning and removal.

Flags

Request for hanging flags:

  • For the temporary hanging of flags or the temporary erection of flagpoles, you can request permission at the service desk of the relevant building. 
  • Deadline for applying: 10 working days in advance.

Fireworks

Request for permission for fireworks:

Lighting fireworks by individuals or by professionals is only possible with permission of TU Delft Park Management.

  • Please mention date, time, location
  • For which event
  • On behalf of which organisation
  • Name contact person, phone number
  • Request by e-mail to parkmanagement-fmvg@tudelft.nl at least 8 weeks in advance
  • A permit from the municipality of Delft is also required.

Other possibilities for promotion

Drone policies

There are strict regulations concerning drones, due to the safety on the ground and the air traffic of Rotterdam The Hague Airport. Please contact TU Delft Park Management: parkmanagement-fmvg@tudelft.nl.

Rules regarding the use of buildings, grounds and facilities

In view of the need for clearer rules and regulations concerning the proper use of the buildings, grounds and facilities of TU Delft by students and visitors, in accordance with Article 7.57h and Article 9.2, Section 1, of the Higher Education and Scientific Research Act of the Netherlands, and at the request of the Central Student Council (meeting of 18 March 2004), there follows hereunder;

A Decision

to establish the following Regulations:

Article 1 Definitions
1.1 WHW

The Higher Education and Scientific Research Act of the Netherlands (Wet op het hoger onderwijs en wetenschappelijk onderzoek, WHW ) (Bulletin of Acts and Decrees 1992, 593);

1.2 TU Delft
the legal entity of Delft University of Technology as referred to in article 1.8 paragraph 2 of the Higher Education and Scientific Research Act of the Netherlands;

1.3 Executive Board
the Executive Board of TU Delft, as referred to in article 9.2 of the Higher Education and Scientific Research Act of the Netherlands; .

1.4 Facility Manager
a functionary appointed by the Executive Board in accordance with article 34 of the Executive and Management Regulations of TU Delft;

1.5 Student
anyone who is enrolled at TU Delft for the purpose of education provided by TU Delft and who uses the educational and examination facilities of TU Delft for this purpose;

1.6 Visitor
anyone who is not a student nor is employed by TU Delft as referred to in article 1.1 of the Collective Labour Agreement (CAO) for Dutch Universities.

Article 2 Compliance requirement for rules, guidelines and instructions
2.1 Students or visitors on the premises or grounds of TU Delft, or who are using the facilities of TU Delft, must ensure that they observe and comply immediately and fully with all rules and/or instructions issued by or on behalf of the Executive Board or Facility Manager which relate to maintaining the proper functioning and effective management of those buildings and grounds, as well as the prescribed rules concerning the efficient and equitable use of the facilities of TU Delft. Students or visitors must act in such a way that they:

  • a. cause no direct or indirect harm, damage or unacceptable nuisance to TU Delft or to other persons in the buildings or grounds of TU Delft, or who are using the facilities of TU Delft;
  • b. do not infringe the rights of TU Delft or of other persons located in the buildings or grounds of TU Delft or who are using the facilities of TU Delft;
  • c. do not violate any legal obligation;
  • d. behave in a manner that accords due respect to others and to the property of others.

2.2 During lectures, workshops or other forms of education within the university buildings, it is not permitted to wear garments or other accessories which cover the face or seriously hinder non-verbal communication between teacher and student or between students, or between teachers, and neither is it permitted to wear garments or accessories which seriously hinder the identification of the person concerned when taking a test or exam or when entering or being located within a building.

2.3 The Facility Manager may, on behalf of the Executive Board, issue instructions and directions with a view to maintaining the proper use of the buildings and grounds of TU Delft which fall under their management, as well as the TU Delft facilities which fall under their management.

Article 3 Disciplinary Measures
The Executive Board or a Facility Manager may take the following measures against any student or visitor who fails to comply with the contents of these Regulations, with due observance of the procedures described in these Regulations:

  • a. an exclusion order from the buildings and grounds of TU Delft, or to one or more parts thereof, with the proviso that a student can be denied access to those buildings and/or grounds for a maximum period of one year;
  • b. denial of the use of the facilities of TU Delft;
  • c. a fine, where this has a legal basis;
  • d. a written reprimand.

Article 4 Exclusion Order by the Facility Manager
4.1 If and insofar as an immediate exclusion order is, in the judgement of the Facility Manager, necessary given the circumstances, the Facility Manager may deny any student or visitor who contravenes the regulations or the rules referred to in Article 2 access to the buildings, grounds, or any parts thereof which fall under his or her management, or the use of any university or faculty facilities which fall under his or her management for a maximum period of twelve weeks.

4.2 A person against whom any exclusion order referred to in the first paragraph has been imposed shall be given the opportunity to be heard by or on behalf of the relevant Facility Manager as soon as possible after this exclusion order has been imposed if this has not been possible beforehand due to the urgency of the matter.

4.3 A Facility Manager can submit a reasoned request to the Executive Board to impose a further denial, in accordance with the provisions of Article 5.

Article 5 Exclusion order by the Executive Board
5.1 A manager can submit a reasoned request to the Executive Board for a student or visitor who has violated these regulations or the rules referred to in Article 2, or who has failed to comply with any conditions imposed in the relation to any measures, to be denied access to (one or more parts of) the buildings or grounds of TU Delft or the use of the facilities of TU Delft.

5.2 A copy of the request of the Facility Manager will be sent to the person concerning whom the request for an exclusion order has been made.

5.3 The Executive Board shall make a decision regarding the request referred to in the first paragraph of this article within a reasonable time.

5.4 An exclusion order must contain the following:

  • a. a definition of the (parts of) the buildings and/or grounds of TU Delft and/or the (use of) the facilities of TU Delft to which the exclusion order will apply;
  • b. the period during which the exclusion order will apply;
  • c. the reasons for which the exclusion order has been imposed;
  • d. any conditions associated with the exclusion order which, if not observed, will result in the denial taking effect.

5.5 If, in the judgement of the Executive Board regarding the seriousness of the situation, an immediate exclusion order is required pending a decision as referred to in the first section, the Executive Board may extend the exclusion order referred to in Article 4, first section, by up to four weeks or impose an exclusion order for a maximum of twelve weeks without the party concerned being heard.

Article 6 Termination of the exclusion order
6.1 The Executive Board may, on its own initiative or at the request of the person affected by a measure referred to in these regulations, terminate an exclusion order or limit its scope before the period for which it was imposed has fully elapsed, if the Executive Board sees reasonable grounds for such a course of action.

6.2 The Executive Board may impose (further) conditions on the termination or reduction in scope of the exclusion order.

6.3 If the Executive Board judges that the person with respect to whom such a termination is proposed has failed to meet the (further) conditions set by the Executive Board, the exclusion order originally imposed will continue to apply and the period that has expired since the termination or reduction in scope of the exclusion order will, in such cases, not be deducted from the originally specified period.

Article 7 Entry into force
These Regulations enter into force on the first day after the publication date of the Delta issue in which the substance of these Regulations is made known.

Article 8 Method of Citation
These regulations may be cited as the ‘Regulations for the use of TU Delft buildings, grounds and facilities by students and visitors’.

The Regulations will be posted on the TU Delft website along with explanatory notes. This posting will be announced in TU Delft’s weekly Delta.
Drawn up in the meeting of 13 April 2004.

Explanatory notes

General
Article 7.57h of the Higher Education and Scientific Research Act of the Netherlands stipulates that the managerial board of the institution may issue rules to ensure the proper use of the buildings and grounds of the institution. From the position of this article in section 3, ‘Students and External Students’, and the content of this section, it would follow that this stipulation applies only to students. The regulations named in that article are house rules and rules of order according to the text of article 7.57h of the Higher Education and Scientific Research Act of the Netherlands, and these rules and regulations need to be incorporated in a universally binding regulatory document.

TU Delft has not yet fully addressed this provision. With reference to Article 7.57h of the Higher Education and Scientific Research Act of the Netherlands, however, it has laid down ‘Management Regulations for the use of Educational ICT facilities by Students’. These regulations therefore form a binding regulatory document for the purposes of article 7.57h of the Higher Education and Scientific Research Act of the Netherlands.

The Regulations for the use of TU Delft buildings, grounds and facilities by students and visitors (hereunder, ‘the Regulations’) serve to bridge the above mentioned regulatory gap. The primary objective of the Regulations is to maintain order and compliance with house rules by providing a universally binding regulatory document for TU Delft buildings and grounds. These regulations represent a resolution in accordance with the General Administrative Law Act (Awb) with regards to students, based on the Executive Board's authority pursuant to article 7.57h of the Higher Education and Scientific Research Act of the Netherlands.

The buildings and grounds of TU Delft are not only used by students and employees, but by visitors (third parties) as well. These Regulations therefore also apply to this category. Visitors are those who are not students or staff of TU Delft for the purposes of these Regulations. Visitors are generally considered to be subject to private law whereby TU Delft is the facility manager. The University is of the opinion that norms of behaviour should be established for visitors as well. This follows from article 9.2, first paragraph of the Higher Education and Scientific Research Act of the Netherlands. These norms are in essence the same as those for students. These Regulations are therefore intended for both groups.

Employees are defined by article 1 of the Collective Labour Agreement (CAO) for Dutch Universities (part 1 - public universities) as those who are employed by an institution.

Article 11 of the Collective Labour Agreement (CAO) for Dutch Universities (part 1 - public universities) states that employees must comply with the rules and regulations of the employer. The employer may impose disciplinary measures in cases of infringement. Separate house rules and rules of order are not specifically required for employees; however, it is important to consider the special employer-employee relationship in case of disciplinary measures. These Regulations do not therefore apply to employees.

The primary intent of these Regulations is that TU Delft students and visitors are required to comply with the rules and instructions for conduct and order as established by the Executive Board as well as instructions issued by the Executive Board for making use of the grounds, buildings or facilities of TU Delft. Furthermore, the Executive Board or the Facility Manager may take disciplinary measures against those who fail to comply with the rules and regulations or who behave in an unseemly or reckless fashion. The available disciplinary measures are also explained in the Regulations. The Regulations are therefore designed especially to describe the procedures related to maintaining order. Substantive house rules are to be incorporated in separate instructions, as explained below in article 2.

Article by article

Article 1
The terms used in the Regulations are defined in this provision. Article 1.3 gives the definition of the Executive Board. The Executive Board is the managerial board of the institution, as referred to in article 7.57h of the Higher Education and Scientific Research Act of the Netherlands.

Provisions regarding Facility Managers (article 1.4) are taken from the Executive and Management Regulations TU Delft. The Dean is the Facility Manager for each faculty. Article 4 of the Regulations empowers the Facility Manager to take emergency measures in cases of infringement. These measures may be temporary. The Facility Manager may request a further exclusion order from the Executive Board in accordance with article 5. The Facility manager may also impose further rules as described in and in accordance with article 2.3.

Article 1.5 of the regulations explains what can be understood by the term student. From this description, it follows that for this definition it is not necessary that the person concerned be receiving instruction at TU Delft. An external student may therefore also be considered to be a student in the sense of article 1.5.

On the basis of Article 1.6, the category ‘visitor’ is seen as a remainder category. People in this category are therefore not students as referred to in article 1.5 or employees of TU Delft. An employee is someone who is employed by TU Delft, as referred to in article 1.1 of the Collective Labour Agreement (CAO) for Dutch Universities (part 1 - public universities).

Article 2
This article establishes the compliance requirement for students and visitors. Article 2.1 requires compliance with rules, regulations and instructions and furthermore that students and visitors must obey all statutory laws and must not engage in inappropriate behaviour. Inappropriate behaviour is considered to be reprehensible if the person in question is also in violation of statutory law as referred to in article 6:162 of the Netherlands Civil Code (BW). This type of unlawful behaviour is covered by article 2.1, d. Violations of article 2.1 paragraphs (a) to (c) will in general also fall under the category of unlawful acts.

Also included in the regulations in article 2, first paragraph, are the following: rules with regards to fire safety and other safety regulations, occupational health and safety legislation, environmental legislation, TU Delft traffic rules, non-smoking regulations on the TU Delft campus, TU Delft computer and network facility rules, and rules regarding identification and dress code. This list is not exhaustive. It serves as an indication that other regulations and instructions should be consulted with regards to substantive house rules.

A substantive and generally applicable rule has been included in these regulations: article 2.2 concerns clothing and includes a stipulation that garments which cover the face are not permitted. The goals of this prohibition can be objectively justified: to guarantee good communication in the educational setting and to facilitate the identification of those present in buildings or of students who are sitting exams. The phrasing meets the requirements of the "Guidelines for clothing at schools", as issued by the Minister of Education, Culture and Science.

Article 2.3 gives Facility Managers the power to issue instructions and orders at a local level on behalf of the Executive Board. It should be clear that only the Executive Board is authorised to issue rules and regulations that apply to the whole of TU Delft. Instructions at a local level might include, for example, rules for the proper use of computer rooms.

Article 3
This article lists the available disciplinary measures. A disciplinary measure in the form of an exclusion order may be temporary, conditional or permanent. In the case of students, this may only be a temporary exclusion order with a maximum duration of one year (Higher Education and Scientific Research Act of the Netherlands). Permanent exclusion orders may only be issued to visitors; this applies of course only in very serious cases.

Exclusion orders issued by the Facility Manager are dealt with in article 4. Article 5 concerns exclusion orders by the Executive Board. Conditional exclusion orders enter into force only if the condition or conditions upon which the exclusion order is imposed are or have been met. Of course, oral or written warnings may also be issued.

Article 4 also provides the Facility Manager with the power to take emergency measures in the form of an exclusion order for a maximum of twelve weeks. The Executive Board may extend the exclusion order at the Facility Manager's request. The Facility Manager may also request the Executive Board to issue an exclusion order directly, in accordance with article 5.

The above in no way diminishes the authority to enforce regulations through disciplinary measures, which may be followed by a written decision.

Article 4
It is also possible that a situation may arise which requires the Facility Manager to issue an immediate exclusion order for university buildings, grounds or the use of university or faculty facilities as a temporary measure. This provision regulates an exclusion order as mentioned and contains instructions for the procedure to be observed should a temporary exclusion order be required.

The Facility Manager may impose a measure for a maximum of twelve weeks. The General Administrative Law Act (Awb) article 4:8 regulates hearings, which also applies to decisions regarding students based on the Regulations. Due care requires visitors to be considered equivalent to students, which also applies to the contents of article 5 of the Regulations. The second paragraph indicates that the person in question shall be heard as soon as possible after a measure is taken if the person in question could not be heard prior to the measure being taken due to the urgent nature of the measure; this exception is provided for in article 4: of the General Administrative Law Act (Awb).

The article therefore only allows the Facility Manager to issue exclusion orders that are limited in their duration. The Facility Manager may send a substantiated request to the Executive Board to extending or issuing a new exclusion order. The Executive Board will act according to the provisions in article 5. The Facility Manager is also at liberty to approach the Executive Board directly with a substantiated request for an exclusion order according to article 5 without having first taken disciplinary action in accordance with article 4.

Article 5
The first three paragraphs of this provision regulate the procedure that the Facility Manager must follow if he requests the Executive Board to issue an exclusion order against a person who has breached article 2 of the Regulations (whether or not article 4 has been applied).

The General Administrative Law Act (Awb) indicates in article 4:8 that the person in question must be given the opportunity for a hearing prior to any disciplinary measure.

The article’s fourth paragraph stipulates the criteria that an exclusion order must meet. The stipulations in paragraph (d) apply to conditional exclusion orders.

The article's fifth paragraph provides the Executive Board with the power to extend the duration in article 4, first paragraph, by a maximum of four weeks or - if article 4 has not been applied by the Facility Manager - to issue an exclusion order for a maximum of twelve weeks if the situation is serious enough to require this. A prior hearing need not be held (General Administrative Law Act Awb article 4:11) in view of the urgency of the disciplinary measures. The person in question will in all cases have a hearing on the final decision regarding disciplinary measures.

Article 6
This article provides instructions for the procedures to be followed for terminating the exclusion order by the Executive Board. The Executive Board may decide upon termination on its own accord or at the behest of the person in question.

Articles 7 and 8
These articles provide details on the moment of entry into force of the measures and the required method of citation, respectively. It is advisable to post notices at the main entrances of buildings that these Regulations and house rules are in force in all buildings, grounds and facilities of TU Delft and to make them available for public inspection at the reception desk or with the Facility Manager of the building.