Organisational Integrity

Ombuds Officer

Employees and students who struggle with a question, dilemma or conflict related the work and/or study climate at TU Delft can approach the Ombuds Officer. She gives independent and impartial advice, can act as an intermediary or conduct an investigation. There are two Ombuds Officers – one for staff and one for students.

Whistleblowers’ Regulations

TU Delft has Regulations on the reporting of irregularities that members of staff may invoke in order to report the behaviour of the organisation, organisational units or individuals if other measures do not prove adequate. To do this, the member of staff can contact his or her supervisor in the first instance. The supervisor will then inform the Executive Board, which will have the report investigated. The identity of the member of staff involved will only be made known with his or her permission.

Confidential Advisors

TU Delft has a team of confidential advisors. They are available for employees, students and guests of the TU Delft who are confronted with matters relating to undesirable behaviour and/or integrity and wish to exchange views on these matters. This also applies when an employee is considering formally reporting a suspected breach of integrity through the Regulation for Reporting Wrongdoings.

External notification point

As stipulated in Article 7 of the Regulations on the reporting of irregularities, TU Delft also has an external contact point. A complainant can turn to the external contact point if he or she does not agree with the stance adopted by the Executive Board, has not received a response within the set deadline or is of the opinion that compelling interests prevent the application of the internal procedure. The external office is the Dutch Whistleblowers Authority.

Ancillary activities regulations

Being involved in ancillary activities is often beneficial for employees’ professional development and hence the university. Delft University of Technology and its employees must, however, be vigilant in ensuring that the interests of TU Delft are not harmed as a result of these activities. As a university that strives to be a transparent organisation, Delft University of Technology urges all staff members to carefully reflect on the (possible) effects of their ancillary activities for the organisation and to discuss these with their managers. The university wants staff members to be able to know about each other’s ancillary activities and also that this information is accessible to external parties. To ensure this, the Dutch universities have agreed on Sectoral scheme covering ancillary activities, and subsequently TU Delft has established Implementation regulations. Employees can find more detailed information on the employee portal.

Code for Good Governance in Dutch Universities

The VSNU Code for Good Governance of Dutch Universities, which is drawn up and signed by all Dutch universities, provides a framework for transparency and responsibility with regard to university management within TU Delft. More detailed information about compliance with this code is available via the following links:

• University management and administration
• Profile sketch and secondary employment of the Executive Board
• Supervisory Board
• Annual reports

Acceptance of donations

One of the strategic priorities is to realize an increase of the incoming funds via donations (4th money stream funding). The aim of the ‘Protocol acceptance of donations by Delft University of Technology’ is to treat all donations in a consistent manner, and accept donations in a responsible manner. This protocol applies to all financial donations to TU Delft, both direct donations and indirect donations via Delft University Fund.