Organisational Integrity

Ombuds officer for staff

TU Delft has an Ombuds officer for staff who can help individuals or groups of staff to resolve their work-related questions, dilemmas or conflicts. The Ombuds officer acts as an intermediary and is independent and impartial. More information and contact details are available for TU Delft employees on the employee portal.

Whistleblowers’ Regulations

TU Delft has Regulations on the reporting of irregularities (in Dutch) that members of staff may invoke in order to report the behaviour of the organisation, organisational units or individuals if other measures do not prove adequate. To do this, the member of staff can contact his or her supervisor in the first instance. The supervisor will then inform the Executive Board, which will have the report investigated. The identity of the member of staff involved will only be made known with his or her permission.

Confidential Adviser (and contact person) for whistleblowers

The Executive Board has also appointed a confidential adviser for whistleblowers. If a member of staff does not consider it necessary to report the matter to the supervisor, or at least not at this stage, he or she can discuss the suspected irregularity with the confidential adviser for whistleblowers to elicit his or her advice. If the member of staff then decides to report the irregularity, he or she can do so via the supervisor or the confidential adviser for whistleblowers.

External whistleblowers committee

As stipulated in Article 7 of the Regulations on the reporting of irregularities, TU Delft also has an external contact point. A complainant can turn to the external contact point if he or she does not agree with the stance adopted by the Executive Board, has not received a response within the set deadline or is of the opinion that compelling interests prevent the application of the internal procedure. The external office is the Dutch Whistleblowers Authority.

Ancillary activities regulations

Being involved in ancillary activities is often beneficial for employees’ professional development and hence the university. Delft University of Technology and its employees must, however, be vigilant in ensuring that the interests of TU Delft are not harmed as a result of these activities. As a university that strives to be a transparent organisation, Delft University of Technology urges all staff members to carefully reflect on the (possible) effects of their ancillary activities for the organisation and to discuss these with their managers. The university wants staff members to be able to know about each other’s ancillary activities and also that this information is accessible to external parties. To ensure this, the Dutch universities have agreed on Sectoral scheme covering ancillary activities, and subsequently TU Delft has established Implementation regulations. Employees can find more detailed information on the employee portal.

Code for Good Governance in Dutch Universities

The VSNU Code for Good Governance of Dutch Universities, which is drawn up and signed by all Dutch universities, provides a framework for transparency and responsibility with regard to university management within TU Delft. More detailed information about compliance with this code is available via the following links:

Acceptance of donations

One of the strategic priorities is to realize an increase of the incoming funds via donations (4th money stream funding). The aim of the ‘Protocol acceptance of donations by Delft University of Technology’ is to treat all donations in a consistent manner, and accept donations in a responsible manner. This protocol applies to all financial donations to TU Delft, both direct donations and indirect donations via Delft University Fund.