Human Resources: HR
In order to make lifting the corona restrictions in Higher Education as safe as possible, the government will provide free self-tests to students and employees. The use of these self-tests is voluntary and not a requirement for studying or working on campus. However, we strongly advise everyone to use the tests. This will detect infections earlier and prevent further spread of the coronavirus.
- If you come to the faculty occasionally, please test shortly beforehand.
- If you come more often because you are involved in teaching or other faculty-related work, test yourself regularly. Twice a week for example.
- The idea is that you do the tests at home and throw the tests away at home too.
- Also advise your external guests to do a self-test beforehand. The free tests for students and employees are of course not meant for external parties. They must purchase their own self-tests.
From the beginning of May, as an employee or student, you can order these free self-tests on the website zelftestonderwijs.nl. They will be sent to your home address.
OpenUp: professional psychological help for PhDs
The corona time is difficult for all of us. But we’ve noticed that it’s particularly hard for PhD students. That’s why the faculty of Aerospace Engineering is collaborating with OpenUp for PhD students. OpenUp provides access to professional psychologists through online chat, phone or video call in a direct and approachable manner. Are you a PhD student and do you have something on your mind? It doesn't matter if it's big or small. It could be personal or work-related. Starting today, you can set up a free appointment within 24 hours with a professional psychologist. The information you share is confidential and will not be shared with the university. OpenUp is available Monday till Friday from 9.00 to 21.00 hrs and on Saturday from 13.00 to 17.00 hrs. Please go to www.openup.nl to call or chat, for access to selfhelp programmes and webinars and to book a consult.
Working hybrid after Covid-19
In the faculty zoom "working hybrid after Covid-19," 22 participants provided their responses to a number of statements and open-ended questions that addressed this topic. The statements were used to test how employees look to the future once the lockdown is over. The responses of the participants on the statements were not surprising. 80% of the participants would like to continue to be facilitated in working from home after the lockdown. 90% indicated that they could find a good balance in working remote and working at the faculty. 35% indicated that they are more productive at home than in the office. Free text indicated what people value so much in working from home; amongst others less commuting, more time with the family, more focus, no travelling, flexibility and more work-life balance.
95% of the group of participants indicated that they would like to continue working partly at the faculty and partly remote after covid-19. The faculty plans to come up with a decentral policy proposal that meets the needs of our employees. Where possible, we will align with central TU Delft policies for hybrid working.
Work on your well-being with the Health Coach
On 10 February (12.30 to 13.15) the TU Delft Health Coach, Bas Gerritsen, will give an inspiring meeting about well-being for all employees of the faculty. The invitation and zoom-link have been sent via Outlook. We hope you will all be there.This meeting is the prelude to a tailor-made Health Coach Programme for the faculty. You can participate in three different online sessions:
Session 1: The corporate athlete
Why do professional athletes perform so well? What can we learn from their behavior, and how can we implement this in our routines? How can we cope with stress and make positive psychology work? What helps to create the corporate athlete?
Session 2: The biology of mental performance
How can our biology influence our mental performance. We will give you examples of how healthy behavior works for brain performance on the long run, but also explain surprising short-term effects. In other words: how can you benefit the same day?
Session 3: In what way do sleep and physical activity influence your performance?
Sleep and physical activity are of great importance for your health and performance. We will discuss what science tells us, their effects on our health and what to do to improve our performance.
All sessions are guided by former athlete, physiotherapist and Health Coach, Bas Gerritsen of the TU Delft Health Coach Program.
Language, dates and registration
There are three different sessions, each of which is offered once in English and once in Dutch.
|Session 1 ‘Corporate Athlete’||18 February, 12.30 – 13.30||2 April, 12.30 – 13.30|
|Session 2 ‘Biology of mental performance’||4 March, 12.30 – 13.30||14 April, 12.30 – 13.30|
|Session 3 ‘Sleep and physical activity’||19 March, 12.30 – 13.30||29 April, 12.30 – 13.30|
You can register by sending an e-mail to Wendy Heijnen. Mention in the subject line: 'Health Coach LR' and indicate the date(s) you want to participate. Wendy will then send you an invitation in Outlook containing the zoom link to your session(s). It’s up to you how many sessions you want to attend.
You can contact Willem Eleveld for more information on the Health Coach Programme at AE.
Are you struggling with your current workload? Are you wondering how to stay afloat? Taking part in the Health Coach Programma sessions can help. But if you prefer to discuss your worries in a more private setting, you can apply for individual coaching. In one to three private conversations you can discuss your wishes and challenges. More information on the TU Delft corona website.
PhD student and delayed by corona? Apply for an extension.
Are you a PhD student at the faculty and are you delayed by corona? In this case you can submit a request for a three-month extension of your employment contract. First discuss with your supervisor whether you are eligible for this.
During the faculty zoom on 1 December the TU Delft Health Coach Luuk Simons and HR manager Willem Eleveld spoke about vitality, stress and performance. Luuk has make his presentation available for all of you who couldn’t join the zoom or who joined another breakout-room. Please download the presentation here.
Coaching for work stress and vitality
COVID-19 has led to sudden changes in the areas of, for example, working from home and distance education. This demands flexibility from staff. You may experience challenges in coping with the new situation. Perhaps you find it difficult to maintain your level of vitality and your health, perhaps you experience a greater workload or you find it difficult to maintain contact with your colleagues.
If you recognise these challenges, a talk with a coach might help. HR in collaboration with the Health Coach programme are offering staff members the opportunity to have up to three Skype coaching calls. You can discuss many topics, which certainly include workload, resilience and health. Click here for more information and registration.
How to stay safe and (mentally) well in corona-time
Recently the government has announced additional measures to combat the spread of the coronavirus. Emotionally and mentally, the outbreak of the corona virus and the accompanied measures demands something from all of us. If you are looking for help or information on how to deal with the emotional challenges, it is not always clear who or where you can go. Via this way we would like to share information and tips.
If you want to read practical tips on topics like staying mentally healthy, exercise and nutrition, please go this website (only in Dutch).
Talk to others if you are worried
Although you might feel grateful to have a job, you may also have other feelings or thoughts than usual. You might feel insecure or restless. This is quite normal. Read tips and information here (only in Dutch).
We highly recommend to stay in touch with your colleagues as much as possible, for example by organizing online (fun) gatherings. On our website, you can read who to go to. We like to add other people to this list you can turn to (also if you are worried about a colleague):
- Your supervisor
- The HR Manager Willem Eleveld, your HR advisor Marc van der Hulst (AWEP – SPE) or Evelien Bijl (ASM – CO – ESA)
- Are you a PhD? You could also contact your mentor, a psychologist, or career support.
Hoewel de meesten van ons liever op de faculteit werken, moeten we zoveel mogelijk thuiswerken. Zorg voor een ergonomische thuiswerkplek. Lees meer over het inrichten van uw thuiswerkplek. Wees je ervan bewust dat het nog steeds mogelijk is om spullen van de TU Delft te lenen, zoals je bureaustoel en beeldscherm. Je kunt dit regelen via jouw begeleider en door het invullen van een formulier. Although most of us prefer to work at the faculty, we have to work home as much as possible. Make sure to create an ergonomic home workplace. Read more about setting up your home office here. Be aware it is still possible to borrow TU Delft supplies like your office chair and screen. You can arrange this via your supervisor and by filling out a form.
We truly hope you and your loved ones stay healthy, safe and well during these challenging times. If you have any suggestions what we as HR or faculty can do to support you, please let us know.
Work load- and vitality coach for teachers and educational support staff
Maybe you are struggling with the current workload? And you are wondering how to stay upright? This is why we collaborate with the Health Coach Program (HCP) and offer you individual coaching and a Webinar. These sessions are meant specifically for teachers and educational support members.
Choose your own coach and discuss, in one to three coach sessions via Skype, your needs and challenges. All topics can be discussed, including workload, resilience and health.
In addition, you can follow a Webinar on this topic on the 20th of April 16.00-17.00 hours. The theme of the Webinar is: “Sprinting, but also the marathon. How to keep the saw sharp?”
More information and sign up
Are you a teacher or an education support member of staff? Then you can sign up for the coaching and/or Webinar through this page on the employee portal. Here you will find some additional information.
R&O to continue, when it fits
The work pressure is currently very high for many employees. In addition, many of us care for children at home, provide home schooling and worry about family and friends. This is a time when the ‘R&O cycle’ is not a first priority. Following TU Delft Aerospace Engineering has decided that the ‘R&O’ will continue, but that the talks can be held at a time that suits managers and employees. Discuss this together. The ‘R&O’ meeting can also be postponed. The Talent Services system will remain open.
The planned previews per department will be cancelled. Instead, the departments will receive this week an overview via their HR advisor to fill in the planned previews (for the year 2019).
Many of you have asked us: do we continue recruiting new staff during this corona crisis? The short answer is: yes, we do. In one of the next AE Corona Alert we will answer the specific questions you’ve asked. For now please continue your recruitment activities. Of course in different ways: job interviews via Skype, telephone, chat, etc. Be creative, inform the HR department what you are doing and know that you can call on the faculty's HR department for questions, advice and support.
Please read the Human Resource related guidelines and measures:
Attracting talent remains extremely important for the faculty. That is why we want to continue recruitment as much as possible. But, of course, in a different way: job interviews via Skype, telephone, chat, etc. Be creative, inform the HR department what you are doing and know that you can call on the faculty's HR department for questions, advice and support.
Onboarding new employees
HR has asked the department secretaries (or in case of illness their replacements) to map out which new employees/guests/externals will be ‘onboarded’ in the months of April and May. These are people who have already been recruited and selected and for whom the administrative processing is ongoing. This inventory will be used to assess whether the persons concerned are allowed/will be able to leave their country of origin and to what extent we are able to welcome them.
Because this information is most insightful at departmental level, we therefore ask the department secretary or his/her replacement to provide the following information:
Name / job / employee group / nationality / country of arrival / intended date of commencement TU Delft.
Deadline: 20 March.
The deadline for completing the R & D system has been postponed. The system remains open. It is up to the manager to determine when and how the R&O interview will be held.
Care leave - Calamity leave
The guidelines for taking care leave and emergency leave apply throughout TU Delft. Do you have questions about special forms of leave in relation to measures related to the Corona virus? If so, please contact one of the HR advisors at the faculty.
The guidelines for reporting sick leave also apply to the entire TU Delft and can be found on the TU Delft Corona website. Only if you are unable to work from home due to illness, report sick to your supervisor using the usual route. If you are ill, go to the RIVM/GGD website to follow the instructions.
Provisional HR presence until 6 april
In principle, the HR department tries to have an HR advisor on location every day until 6 April, from 10 a.m. to 2 p.m., for questions and help. In the unlikely event that this is not the case, the HR advisors can be reached by email: