Education & Study
Update 15 September 2020:
In the recent period, work has continued on all kinds of solutions for providing education. For example, we want to make it easier for lecturers to give (live) online lectures. Recording is preferably done in the studios. Several studios have been made available for this. The team of student assistants at Online Learning AE (accessible via: firstname.lastname@example.org) can help with this. Also: 4 lecture rooms have been reserved from which lecturers can stream live. We’re currently adapting the rooms.
On-campus education has also started. Every day, there are about 40-50 Master's students who attend education activities in the faculty or are studying under supervision. In the Fellowship, Bachelor students work together on the Exploring Aerospace Engineering project, the practical Engineering Drawing, or the Systems Design project. We may place new furniture in the Fellowship that makes it easier to maintain the 1,5 metre distance between students.
Soon we will update you about:
- The examination schedule for the first quarter. Our starting point is that all subjects can be examined. The chairman of the Examination Board, the Head of ESA and the Director of Education are now looking at the form of the examinations and the division of exams. Online proctoring during the examinations is available again and now also for large groups, but we are also looking at other forms of testing.
- New systems for online education that have now been ordered.
Update 8 September 2020:
What to do in case of Covid-19 infection - of yourself or students in your class?
Unfortunately, the number of corona infections is increasing in Delft. A number of our BSc students have also tested positive. We would therefore like to urge you to continue to follow the rules of conduct. Take a look at the overview of the corona guidelines at Aerospace Engineering in this presentation.
What to do in case one of your students or you have symptoms of / tested positive on Covid-19
Stay at home if you or one of your housemates may show symptoms of COVID-19. If you have symptoms such as a cold, cough, sore throat or fever, please have yourself tested. Until the test results are known, strict home isolation is necessary and under no circumstances can you come to the campus or the faculty. Does the test show that you are infected with the coronavirus? Then first of all, follow the instructions of the GGD strictly. Further steps and assistance from TU Delft can be found on the general TU Delft Corona website.
What should you do if students who take (on campus) lectures with you turn out to be infected?
If you hear that one of your students or student assistants is infected with Covid-19 (even though this student is now in self-isolation), or if you have tested positive yourself, please let Joyce ten Berge know. The faculty can then tighten up the measures if necessary.
The faculty does everything to keep our working environment safe, in accordance with the guidelines of RIVM and the Safety Region. But with more people present in the buildings, the risk of infection also increases. At the entrance to the Fellowship we will place signs to make students aware of their responsibility to stay home in case of symptoms. The flows of students and visitors to the restaurant in the Fellowship will also be separated from each other. But also an appeal to all of us: please stick to the guidelines at all times. And even if it is sometimes difficult in narrow corridors and pantries: keep a safe distance from each other.
Now that the academic year has started again, as a teacher you may run into questions or sometimes problems. These may have to do with the organisation of your education or the tools and online platforms you can use. Be aware that the Director of Education and the ESA department, among others, are working hard behind the scenes to find solutions. In one of the next editions of the AE News we will discuss this in detail. Do you need support in the meantime? Then please contact Sander Barendrecht, head of ESA.
Update 30 June 2020:
Faculty-specific guidelines for Q1 and Q2
These faculty-specific guidelines and processes give a more concrete indication of what is expected of you as a lecturer. Please do keep in mind that we’re all part of a complex puzzle and that instructions may change as a result of changing policy decisions at TU Delft level, or as a result of new cabinet measures.
Call to action
- Please prepare your courses to be offered remotely in Q1 and Q2, including exams
- Use the faculty-specific guidelines, tools and regulations, provided in this e-mail
- Await further instructions regarding on-campus options for your courses
Faculty guidelines for education in Q1 and Q2
In the first months of the Covid-19 crisis, we’ve had to improvise a lot. Now that the crisis is expected to affect us in Q1 and Q2 of next year too, we need a more solid foundation and more structural guidelines and instructions to work with. After all: we want to offer our current and new students the best education we can, given the circumstances.
The general principles for education are:
- Prepare for remote education for the entire first semester, incl. assessments. Remote education implies for each course at least one online live lecture (or other type of online interaction) per week.
- Project work, limited number tutorial sessions, and some Master activities will be organized for on-campus.
- Limited diversity in using videoconferencing and chat tools, and ensured safety and privacy regulations. Brightspace is official channel for all communication.
- Depending on students’ study year: attendance is required, desired or optional. In case of illness or special circumstances must students be accommodated to continue their study remote (without penalties). For students with structural health risk will TU Delft guidelines be adhered. Attendance requirement per student cohort is presented below:
The following documents describe more detailed the guidelines and conceptualization for implementation:
AE Guiding Principles: Describes the guiding principles for our education for the upcoming first semester. It is based on the experiences with remote education from staff and students.
AE Course organization: Provides an overview of what needs to be taken into account in preparing, delivering and assessing courses. It can serve as a general checklist, based on different guidelines and regulations (faculty and TU Delft)
Implementation Education: Conceptualization of how the guidelines can be implemented for different student cohorts. Implementation will be an iterative process, whereby feasibility and planning (incl. for scheduling) is to be discussed with staff involved. Please note that this document is not downloadable as it is still a concept. To request the document, please contact the ESA department at the faculty.
Overview TU Delft COVID-19: Provides an overview of different measures on education that have been established within the TU Delft (and tailored specifically for our Faculty)
Making extra costs for realizing education
In case you need to purchase material, or hire (more) Teaching Assistants, please note that Faculty is accommodating budget to be able to offer the best education we can. Requesting budget, as hiring Teaching Assistants, will follow the regular procedures:
- Bachelor courses: Email the Director of Education (as of July 1st to Joris Melkert) to request budget for materials and/or (additional) hours for hiring Teaching Assistants.
- Master courses: Email your department manager to request budget for materials and/or (additional) Teaching Assistance. Each department has specific COVID-19 budgetcodes that can be used for this.
- General costs for education: In case there are general educational costs, that are not necessarily department-specific the Director of Education can be contacted to see which budget can be addressed.
Complex puzzle and disclaimers
Organizing our education in Q1 and Q2 is a highly complex puzzle. We don’t want to compromise on the quality of our education, but at the same time we are subject to still unfolding regulations and plans. Also: we need to be prepared for a worst case scenario of a second wave of Covid-19, where all education has again to continue fully remote. Please bear with us. We will inform you as soon as we can.
Now that we have directions, we can start preparing our education for next semester. The guidelines and conceptualized implementations are not written in stone, but are aimed to be able to move forward with offering the best education for all students and staff involved. In the following week, faculty Education & Student Affairs will reach out the bachelor course managers (i.e. via Floris Keehnen), minor coordinators (i.e. via Sander Barendrecht) and MSc track coordinators (i.e via Katinka Scholten/Sander Barendrecht) to:
(a) further inventory and offer support for what is needed to realize education next semester,
(b) discuss and offer advice on implementing the education, and
(c) to inventory practical matters, such as coordinating the scheduling.
You do not have to wait (if you haven’t already started) until we have contacted you to start preparing your course(s). We hope that with these guidelines you have sufficient information to proceed in your preparations.
Update 2 June 2020:
Remote education: what do students think? And how can you apply their feedback in your online education?
Since 13 March education at AE is being offered “remotely”, a change that happened overnight. With the exception of only 4 subjects, all education has continued in the past semester, even the DSE. Lecturers have found various ways to offer the education: for example, sharing existing Collegerama recordings with or without extra reader material, added voice-over to slides, YouSeeU Virtual Classroom and YouTube. Almost all exams were taken at the scheduled time via a form of 'online take home exam' in PDF, Word, ANS, MapleTA or in the form of an online oral exam. A few postponed exams will be taken as 'online proctored exams'.
Many students have expressed their great appreciation for the lecturers. Over the past few weeks, we have asked feedback from students and staff on how we’re currently organising our education and we’ve asked what advice we can give each other for the coming education period. A number of observations:
Students miss social interaction and appreciate clear communication
What we hear from students is that it's hard for them too. Working from home is difficult for various reasons (missing or poor facilities, roommates, different environment) and it is difficult to stay motivated. Students miss the social interaction while studying. Fortunately, there are also students who see the benefits of studying more flexibly. Moreover, the students indicate that clear and transparent communication and expectations – for example about exams - help them enormously.
Online live lectures give structure
Feedback from the students shows that they highly appreciate the 'online live lectures', such as the ones using YouSeeU (standard in Brightspace) and YouTube. This provides a structure for the day and also offers the possibility of interaction with fellow students and the instructor with, for example, Discord.
ANS and MapleTA are appreciated during exams, uncertainties cause stress
As far as testing is concerned, it appears that the students really appreciated ANS and MapleTA. In other exams, uncertainties or ambiguities in, for example, uploading files on time, shifting layouts when working in Microsoft Word or in situations in which students receive 'announcements' during the exam caused extra stress.
What can we do with this for the coming education period?
1. Provide a clear plan and communicate clearly and transparently:
- Organize the Brightspace pages well. Know that students really appreciate a forum.
- If you are not yet able to give substantive answers to students' questions, at least say when you can.
2. Make sure students have a daily structure:
- Offer live lectures if possible.
- Also stick to the schedule as a teacher.
- Make sure you upload the material on time.
- Offer weekly 'to-do' overviews.
3. It is expected that on-campus testing will not be possible for all subjects and students after this quarter:
- Keep looking for good alternatives and work them out. Think for example of mini-quizzes, group assignments, individual work, etc.
- Describe exactly what your 'online take home exam' will look like and give examples. In order to prevent a proliferation of variants, we as a faculty will draw up guidelines for this.
- For online proctored exams there are a number of limitations, such as group size and duration of the exam (max 1.5 hours, or otherwise 2x 1.5 hours) and presence of support. So only make use of this if you are sure that there are no other options.
- Make sure there is clear communication during the exam, for example via Brightspace announcements. Students indicate that 'editing' old messages is confusing for them. It is then difficult for them to know exactly what the situation is like at that moment.
4. Only use tools that are supported by TU Delft:
- A number of tools have privacy problems or are not supported in case something goes wrong.
- We are also looking into the possibility of fine-tuning a number of tools within each cohort for the coming year, in order to keep the use of these tools a little more manageable for students.
5. Stay in contact with fellow lecturers as much as possible, both to learn from each other and to support each other, but also to make sure that the work remains attuned to each other.
The university is currently working on establishing guidelines within which we can shape education at the faculty for the coming academic year (at least for the first semester). Our starting point is that the education will still be online for at least the entire first semester. We will continue to take feedback from our students into account when designing education. For them, it is essential that they keep in touch with the faculty community, the aerospace disciplines and with each other. They will for sure need the critical, problem-solving attitude our alumni are so valued for when they start working in the aviation sector after corona.
Much information and Tips & Tricks on offering education remotely can also be found on https://brightspace-support.tudelft.nl/remote-teaching-learning/
Update 12 May 2020:
Last week the university Executive Board decided to temporarily introduce a ‘Zachte Knip’. This means that bachelor students who have so far acquired 165 ECST can already start their Master programmes. It is expected that the AE-decision, to be taken by the faculty Education Management Team on Thursday, will also rule that students will need to have completed their Design Synthesis Exercise in order to make use of the ‘Zachte Knip’ regulation.
Students who are allowed to continue to the master programme via the ‘Zachte Knip’, will remain registered as bachelor students. They will be given one year to complete their bachelor programme. After completion of their bachelor programme the results they obtained on the master courses will be processed for their master examination programme. The Board of Examiners (RRvE) will address the Cum Laude regulation for these students at a later time. Coming Friday the students will be informed about the AE specific ‘Zachte Knip’ regulations via Brightspace.
For questions, please contact Sander Barendrecht.
Update 20 April 2020:
DSE during Corona - all online
26 groups with a total of 271 students started their Design Synthesis Exercise last Monday. On March 31st they were already given an overview of the projects they could choose from, but as of last week the students know exactly in which design group they are. This week they really started with their work.
Groups of ten
As always, they work in groups of ten or eleven students, only now not packed together in the project rooms and meeting rooms at the faculty, but online. Coordinator Joris Melkert: "We are going to help them with this. They will for example see videos with extra information". For the DSE coaches not much will change. As usual, there are three coaches per group: the Principal Tutor who gives the assignment, and two coaches from other chairs. Melkert: "Where the coach normally walks to the Fellowship, he now visits the groups online.“
The biggest challenge will be the closing symposium. Melkert: "This also has to happen online. First thoughts go out to a set-up in which we ask the students to record the presentation of their design. We can then place it online somewhere so that the jury can judge it. Possibly supplemented with a live Q&A and a streaming of the award ceremony where the dean presents the prize. But those are just a few first thoughts."
Update 9 April 2020:
Education and exams Q4
On 7 April the university Executive Board decided on education and exams in the fourth quarter. In concrete terms: until the end of Q4, education will be offered online and alternative examinations will also be offered remotely. Read the entire update on the TU Delft Corona website.
Work-arounds for internships
Companies worldwide are implementing measures that are aimed at keeping their employees safe. They include travel restrictions and implementing work-from-home policies where possible. As a result, many companies are prematurely sending students home who had already begun their internship, cancelling or postponing internships scheduled to start this Spring , and communicating uncertainty about the feasibility of internships in the near future.
To avoid a critical disruption in study progress by these measures, we have developed alternative and pragmatic scenarios for students whose internship has been aborted during the internship period, whose internship has been cancelled before the start, whose internship can start or proceed remotely from home, and whose internship still has to be arranged.
For each of these scenarios we describe the steps the students have to make and the choices they have. After the Board of Examiners give their consent to the scenarios next week the guidelines and choices will be published on Brightspace and put into operation, and further shared, by the Internship Coordinator.
Update 7 April 2020:
Executive Board decides on education Q4 on 7 April
On 7 April, the Executive Board will decide how to proceed with education in the fourth quarter. The decision will be published on the TU Delft Corona website.
Two new documents Board of Examiners available on SharePoint
The Board of Examiners has added two more documents to the homepage of the AE SharePoint site. They are:
- Security and Privacy of Oral Examinations – guidelines with regards to organising oral exams
- Update Taskforce Assessment – information about students with a disability and how to implement timing adjustments in BrightSpace.
All employees of the faculty (including the staff of the central supporting services) have access. Reading, downloading and printing of the documents is possible. For questions, please contact Marte Broos: M.Broos@tudelft.nl.
Update 2 April 2020:
In view of the exceptional situation created by the Corona crisis, the Executive Board, following agreements between Dutch universities and the Minister of Education, Culture and Science, has decided to amend the Binding Study Advice (BSA) regulation. The students will be informed about this on 2 April. This decision includes that students will also automatically be granted a postponement of their BSA, if they have shown sufficient progress, but have not met the BSA standard of 45 ECTS. These are, for example, students who have passed between 30 and 44 ECTS, or students who received a positive recommendation in March. Read more on the TU Delft corona website.
Documents Examination Board available on SharePoint
The documents of the Board of Examiners about adjusting assessments are now also available on the homepage of the AE SharePoint site. All employees of the faculty (including the staff of the central supporting services) have access. Reading, downloading and printing of the documents is possible. For questions, please contact Marte Broos: M.Broos@tudelft.nl.
Update 31 March 2020:
Exam schedule Q3
On Friday the 27th of March our BSc and MSc students were informed about the exams in Q3. For all third quarter exams it is now known which exam will take place and how, and which exams must be postponed. Our staff have worked very hard to make this happen. The starting point, of course, is to keep the quality of the education up to standard. To this end, the Dean has emailed all lecturers last week with guidelines from the Board of Examiners to allow for different types of assessment. View the entire schedule on Brightspace (Organization Students Aerospace Engineering).
Update 25 March 2020:
TU central update: until 1 June no education on campus
Until at least 1 June no on-site education will take place. We will continue to offer as much education as possible remotely. We are preparing for the possibility that we will only be able to provide online education until the end of the academic year. Read the update on the central TU Delft Corona website.
Board of Examiners AE comes up with guidelines and examples for adapted testing
Via an e-mail from the Dean, the Board of Examiners at Aerospace Engineering has given all lecturers guidelines and examples for adapting testing/examination to the corona measures. In this way the Board of Examiners makes it possible that that the assessment of courses can proceed as much as possible without having to fear for a loss in quality of the assessments. As an example, an examiner may now replace a written exam by an oral exam or an assignment. Under a number of condition online assessment is now also made possible. By jointly determining the guidelines in advance, the Board of Examiners will be able to assess the proposals of individual teachers for adjusted exams quickly: within one working day.
Update 24 March 2020:
For education there are many challenges ahead. We strive to continue education as much as possible, in line with the regular course planning. This way, we want to prevent shifting workload, and prevent study delay as much as possible.
The Executive Board has asked the faculties to determine the exam schedules by this week. Important principles are that (a) exams continue as much as possible, following the original exam schedule and preventing shifting exams to later dates, and (b) that for the third and fourth quarter there will not be on-campus examinations. The Board of Examiners, Head of Education & Student Affairs, and Director of Education will collaborate, in close consultation with the lecturers, to clarify for the bachelor and master programme how the exams of Q3 and Q4 can be completed and scheduled, including the resits of Q2 and minors. No later than March 27 will staff and students be informed on this.
We are currently preparing the scenario that our education will need to be offered remotely for the remainder of the academic year. Should the government decide to lessen the measures earlier, we can possibly revert back to a regular regime at an earlier time. This is very improbable, however. The education in Q4 will also be challenging. There is much appreciation for the can-do mentality that we have observed from our staff in the last week. Also on this topic a plan will be drafted, in close consultation with the responsible lecturers and coordinators, and communicated to the colleagues involved.
Update master graduation ceremonies
- Only the student and committee members may be present during the entire defense (including presentation and graduation ceremony). That means: no audience.
- The session has to take place in a larger room that allows the committee members and the student to keep a distance of a minimum of 1,5 meters between themselves.
- Members and students that are not able or willing to attend in person, are allowed to participate online with audio and video required. The chair of the committee is responsible for ensuring sufficient quality of communication.
- If the student is not in the direct presence of any committee member, before the presentation and before the defense, the student must demonstrate they are alone and unassisted (e.g. by moving camera around the room).
- The master supervisor will collect the graduate from the entrance hall and will also bring him/her back there after the ceremony.
- After the defense, the chair emails a scan of the final rubrics to Study Programme Administration (SPA-LR@tudelft.nl).
- Diploma will be signed afterwards by the chair of the committee, or the chair or vice chair of the BoE. The student must sign in presence of one of these persons, or if this is not possible at the Service desk of the faculty of Aerospace Engineering, after his/her identity has been checked.
Update 19 March 2020:
Answers regarding the temporary MSc thesis procedure
As a result of the temporary MSc thesis procedure (read the procedure on the faculty Corona website below ‘update 17 March’) a number of questions have been submitted to the Examination Board. To clarify: it is of course permitted to allow public (and family) to participate in the graduation presentation via Skype, or to record it. And for the rubrics, the secretary of the chairman of the thesis committee sends the (scanned) rubrics via e-mail to email@example.com and the examination committee. The secretary will also send a hardcopy to the regular address of the examination committee. If the secretary is currently working from home, sending the hardcopies can wait until he/she is back in the office.
Information expected about adjustments in testing
The examination committee is working on guidelines for possible adjustments in testing (exams, practicals, assignments, etc.) of the education. We want to harmonise this as much as possible at TU level. We expect to be able to provide more information about this early next week.
Update 17 March 2020:
Since the start of the different measures we have observed how busy and committed our staff is to continue the education remotely. This is of course highly appreciated. In this update, we want to clarify some topics.
The graduation procedures for students will continue as much as possible. We have specified a number of guidelines:
1. Only the student and committee members may be present during the entire defense (including presentation and graduation ceremony).
2. Members and students that are not able or willing to attend in person, are allowed to participate online with audio and video required. The chair of the committee is responsible for ensuring sufficient quality of communication.
2a. If the student is not in the direct presence of any committee member, before the presentation and before the defense, the student must demonstrate they are alone and unassisted (e.g. by moving camera around the room).
3. After the defense, the chair emails a scan of the final rubrics to Study Programme Administration (SPA-LR@tudelft.nl).
4. Diploma will be signed afterwards by the chair of the committee, or the chair or vice chair of the BoE. The student must sign in presence of one of these persons, or if this is not possible at the Service desk of the faculty of Aerospace Engineering, after his/her identity has been checked.
Offering courses remotely
Many of the third quarter courses can be completed online. Most of the staff have provided the material with additional information on Brightspace. Teaching and Learnings Services has drafted a website with tips and tricks to teach the remainder of the third quarter courses ‘remotely’. For sessions with (project)groups and staff online communication (such as Skype) is also allowed. For the moment the faculty is looking at the facilities and the availability of sufficient safety measures and –staff.
Understandably, there a many questions about continuation of exams. This is a topic that has nation-wide a high priority and we await guidelines created that apply university-wide. Next to that, the Board of Examiners AE will discuss on Tuesday March 17 already potential guidelines on how to handle the exams in these unprecedented circumstances. We hope to be able to have more information for the next update.
Department Education & Student Affairs
All open office hours have been cancel in the department Education & Student Affairs until at least April 6. The department can be contacted by email (by students and staff). The meetings for the Board of Examiners AE will continue for now (possibly also remotely). Students with questions such as for internships, exchange, can be directed to the colleagues involved.
- Sander Barendrecht
Academic counsellors (firstname.lastname@example.org)
- Jill Morales
- Susan de Rouw
- Marlou van Nus
Internship office (email@example.com)
- Miranda van Haagen
Exchange Office (firstname.lastname@example.org)
- Elize van Dijk
- Katinka Scholten
Board of Examiners (email@example.com)
- Marte Broos
Educational coordinators and advisors (firstname.lastname@example.org)
- Renee van de Watering (Online education)
- Eefke Rienstra (Master programme)
- Floris Keehnen (Selection bachelor programme)
- Nicole Wunderink