Registration

Before the start of your studies, you need to complete your formal registration at TU Delft and as a citizen of the Netherlands. There might also be a few practical things you need to arrange like opening a bank account and having your insurance checked.

Make sure you read all the information below carefully and bring enough copies of the documents required.

Register at your Dutch municipality

Everybody that lives in the Netherlands for longer than 4 months has to register in the Personal Records Database of the municipality of residence. In order to register as a citizen in the Netherlands, you need to have an official address and a rental contract. If you do not have that yet, you cannot register as a citizen. We advise you to read the information on the accommodation page carefully when this applies to you.

After registration in the municipality of residence, you will receive a BSN (Burger Service Number (social security number), that you need for all various services in the Netherlands.

How to register, where to register and what documents to bring depends on the municipality of the city you are going to live in:  

I am going to live in Delft

To register at the municipality of Delft, TU Delft students can make an appointment at their office (Stationsplein 1, at Delft Central train station). The appointments will take place between 15 August and 15 September 2019. Mid- July you will receive an email saying you have additional questions in osiaan.tudelft.nl. In these additional questions you will find a link to the calendar of the municipality and you can schedule your own appointment. During your appointment the municipality will check your documents and keep the copies. You will receive your BSN right away after the appointment.

Bring the following documents and copies to your appointment:

  • Your valid passport (all students) or identity card (EU/EFTA students only)
  • 1 copy of your valid passport or identity card, including a copy of the page with your signature
  • Non-EU students also need to bring 1 copy of your MVV Visa stamped on the page in your passport; if you do not have a MVV Visa then you need to bring a print of the confirmation email of TU Delft with the subject: Residence Permit approved.
  • Your rental contract or purchase agreement and 1 copy.
    If you found accommodation yourself, check the accommodation  page to see which additional documents you need to bring along.
  • If you are going to live with family or friends then you need a purchase or rental agreement and a copy or a signed “Authorisation for Lodging form” from the primary resident/ owner and a copy of their proof of identification and the purchase or rental agreement of the primary resident/ owner.
I am going to live in the Hague (Den Haag)

To register at the municipality of the Hague, TU Delft students can go to the municipality of the Hague only on 27 August 2019. Visit the office at 9.00 (Spui 70, The Hague. 10 minute walk from The Hague Central Station or The Hague Hollands Spoor). It is not possible to make a personal appointment.

During your appointment the municipality will check your documents and keep the copies. Within two weeks after registering at the municipality you will receive a letter at your address with your BSN. Save this letter carefully.

Bring the following documents and copies to your appointment:

  • Your valid passport (all students) or identity card (EU/EFTA students only)
  • 1 copy of your passport or identity card clearly showing your personal details, photo, signature and the date of validity
  • Non-EU students also need to bring 1 copy of your MVV Visa stamped on the page in your passport; if you do not have a MVV Visa then you need to bring a print of the confirmation email of TU Delft with the subject: Residence Permit approved.
  • Registration form of the municipality filled in with your details
  • Copy of your rental contract. If you found accommodation yourself, check the accommodation page to see which additional documents you need to bring along.
I am going to live in another city than Delft or The Hague

I am going to live in another city than Delft or The Hague

As every municipality has different procedures, we advise you to contact the municipality of the city you are going to live in to learn more on how to register and what documents to bring. TU Delft cannot advise you.

Attend registration at TU Delft campus

Registration days will be organised on TU Delft campus from 20-28 August 2019. The registration is mandatory. You can open a bank account and have your insurance checked. You can make an appointment for registration at TU Delft mid-July through osiaan.tudelft.nl.

Register as a student at TU Delft

To finalize your enrolment at the university, you must make a registration appointment to have your diplomas and transcripts checked by TU Delft. The appointment will take place at TU Delft campus. You will receive an email mid- July that you have additional questions in osiaan.tudelft.nl on how to schedule your registration appointment. During your registration appointment, there is also the service of opening a bank account and have your insurance checked.

If you are an exchange student, you do not have to show proof of your diploma and transcripts. You only need to attend registration to have your insurance checked and when applying for a Dutch bank account.

Documents to bring to your registration appointment BSc students

It is very important to bring all necessary documents to your registration appointment. You will not have access to a printer at TU Delft campus during your initial days. Please plan accordingly and bring the following documents:

  • Your valid passport (all students) or identity card (EU/EFTA students only);
  • Your original secondary school diploma or a certified copy* of your original secondary school diploma;
  • Your original final transcript or a certified copy* of your original final transcript;
  • Certified translation of your final transcript or diploma if the original document is NOT already in English, French, German or Dutch**;
  • In the case that you have taken a Cambridge English Test, your original test score report or a certified copy* of your test score report.***
  • In case that you were required to take any other exams (e.g. Dutch language proficiency test, subject specific US AP exams, etc.), your original test score report or a certified copy* of your test score report.

* Certified copies are copies with an official stamp to verify that these are true copies of the original documents. This official stamp may be from either a solicitor/notary, the educational institution from where you obtained the degree(s), an embassy or the local council/local authority/local government office. If you only have an original, bring this original and a photocopy to the registration days. We will sign and stamp the copy as a true copy for our files, and you will be able to keep the original.

** Certified translations bear the original logo and the original stamp of the sworn translator who made the translation.

*** If you have taken a TOEFL/IELTS test, we can check your results online and you do not need to bring a certified copy of the test score report.

Note for students with International Baccalaureate
Students with an International Baccalaureate may take a certified overview of their grades with the notification “diploma awarded”. The final diploma can be delivered at the International Office desk at Education and Student affairs (Building 30) as soon as it is received. Students with GCE-A levels will have to take their final transcript (not diploma) containing the 3 or 4 relevant A level results.

Documents to bring to your registration appointment MSc students

It is very important to bring all necessary documents to your registration appointment. You will not have access to a printer at TU Delft campus during your initial days. Please plan accordingly and bring the following documents:

  • Your valid passport (all students) or identity card (EU/EFTA students only);
  • Your original academic degree or a certified copy* of your original academic degree. If you have not yet received your bachelor’s, please bring a provisional degree certificate or a statement issued by your university stating that you have successfully completed all requirements for your BSc programme.
  • Final transcripts clearly indicating that you have finished and obtained your bachelor’s degree (e.g. Italian undergraduate degree) will also be sufficient.
  • Certified translation(s) of the aforementioned documents if the original is NOT already in English, French, German or Dutch**;

* A certified copy is a copy with an official stamp verifying the copy to be true to the original. This official stamp may be from either a solicitor/notary, the educational institution from where you obtained the degree(s), an embassy or the local council/local authority/local government office. If you only have an original, bring this original and a photocopy to your registration appointment at TU Delft. We will sign and stamp the copy as a true copy for our files. You will keep the original.

** Certified translations bear the original logo and the original stamp of the sworn translator who made the translation.

Register for opening a Dutch bank account

In collaboration with the bank ABN AMRO, TU Delft provides international students the opportunity to make a request for a SEPA (Single Euro Payments Area) bank account. The bank arranges the accounts before receiving the otherwise required BSN. The charges for this bank account are €1.40 per month.

Opening a bank account via this bank is only possible during the registration days and only if you applied for it in osiaan.tudelft.nl. EU exchange students that only stay for one semester cannot apply for a Dutch bank account with the help of TU Delft.

If you already possess of an International Bank Account Number (IBAN) of a country that belongs to the SEPA area and it is possible to keep it, it is not necessary to apply for a Dutch bank account. Though there are some reasons why you might want to consider it:

  • Your current bank may charge you for getting cash out of ATMs or other transactions with your international card. Check out the conditions of your current bank.
  • For some services in The Netherlands you need to have a Dutch bank account (for example a personal OV-chipkaart for the use of public transport).
How to apply

You will receive an email mid-July that you have additional questions in osiaan.tudelft.nl. One of these questions is if you would like to open a Dutch bank account with the help of TU Delft. Answer yes and visit the desk of the bank during your registration appointment.

Documents to bring
  • Your valid passport (all students) or identity card (EU/EFTA students only)
  • 1 copy of your passport or identity card clearly showing your personal details, photo, signature, and the date of validity
  • Copy of your rental contract. If you found accommodation yourself, check the accommodation page to see which additional documents you need to bring along;
  • Copy of the document with states your Tax Identification Number (from your home country) or BSN (from the Netherlands if you already received it).
    The Tax Identification Number is mentioned in different forms and/or documents depending on the country where you are from. Request this at your local government or tax office.

Register for insurance check

You are obligated to have sufficient healthcare insurance and liability insurance before leaving your home country. It is your own responsibility to make sure you are sufficiently insured. TU Delft is not responsible for lack of insurance. More information on insurance you can find here. During the registration days our insurance partner International Insurances is there to answer questions and give you advice.