TU Delft OPEN Policies

1. Editorial Policies

1.1. Author and Contributor statement

TU Delft OPEN follows the Contributor Roles Taxonomy for authorship (CRediT). In addition to CRediT TU Delft OPEN follows the COPE authorship guidelines.

Any changes in authorship and Contributorship before and after publication should be agreed by all authors and contributors. The corresponding author is responsible for obtaining confirmation and for providing evidence with an explanation.

The name and the affiliation of the authors should be clearly defined. 

Background

CRediT (Contributor Roles Taxonomy) was developed to reward and recognise transparently research contributions, to reduce authors dispute and to stimulate collaboration. This initiative came to light after a 2012 workshop between members of the academic, publishing, and funder communities. See more details here https://casrai.org

Benefits

For authors, CRediT statement helps to:

  • Increase the transparency of research work
  • Increase authors’ visibility and recognition in research participation and contribution
  • Shift the focus of ordering of authors to specific research contributions

For Journals/Books/Textbooks/Series, CRediT statement provides:

  • Advocacy of open science
  • More insights into research activities and management
  • Facilitation of research integrity by explicitly identifying research contribution

Implementation

  • The submitting/corresponding author provides an Author/Contributor Statement at submission
  • All contributors should be listed before the acknowledgment section and according to the table below. Please note in the case of double-blind peer review the statement should be hidden until acceptance
  • All Author Contribution and all types of contribution should be described

Not every contributor is an author. The corresponding author of the publication is responsible for any question regarding the Author/Contributor Statement.  

Roles

Definition

Conceptualization

Ideas: formulation or evolution of overarching research goals and aims

Data Curation

Management activities to annotate (produce metadata), scrub data and maintain research data (including software code, where it is necessary for interpreting the data itself) for initial use and later reuse

Formal analysis

Application of statistical, mathematical, computational, or other formal techniques to analyse or synthesize study data

Funding acquisition

Acquisition of the financial support for the project leading to this publication

Investigation

Conducting a research and investigation process, specifically performing the experiments, or data/evidence collection

Methodology

Development or design of methodology; creation of models

Project administration

Management and coordination responsibility for the research activity planning and execution

Software

Programming, software development; designing computer programs; implementation of the computer code and supporting algorithms; testing of existing code components

Supervision

Oversight and leadership responsibility for the research activity planning and execution, including mentorship external to the core team

Resources

Provision of study materials, reagents, materials, patients, laboratory samples, animals, instrumentation, computing resources, or other analysis tools

Validation

Verification, whether as a part of the activity or separate, of the overall replication/ reproducibility of results/experiments and other research outputs

Visualization

Preparation, creation and/or presentation of the published work, specifically visualization/ data presentation

Writing – Original Draft

Preparation, creation and/or presentation of the published work, specifically writing the initial draft (including substantive translation)

Writing - Review & Editing

Preparation, creation and/or presentation of the published work by those from the original research group, specifically critical review, commentary or revision – including pre-or postpublication stages

                                                            Table 1 Contributor taxonomy

 


Author Statement Example  
 

Contributor Statement Example   

Author 1: Conceptualisation, Writing-Original Draft 

Conceptualisation: Author 1, Author 4 

Author 2: Software, Visualisation, Writing-Original Draft 

Methodology: Author 4, Author 5 

Author 3: Supervision, Writing – Review & Editing

Funding Acquisition: Contributor 1 

Author 4: Conceptualisation, Methodology, Writing-Original Draft 

Visualisation: Contributor 2, Author 2 

Author 5: Methodology 

Writing - Original Draft: Author 2, Author 4 

Writing –Editing: Author 3, Contributor 3

Author 6: Validation 

Software: Author 2 


1.2 Processing charges

At the TU Delft OPEN there is no article and book processing charges and no publication charges for institutional authors. Specific requests may be done at a minimum cost.

1.3 Copyright policy and open access license

All material on TU Delft OPEN platform will be licensed under a suitable creative commons license, in line with the Open access publication directives of TU Delft. 

  • For open access journal publications, the platform advises publishing under the CC-BY 4.0 license. This allows reuse of published work by others given that a proper attribution is given to the original author. The reader is free to: 1) Share – copy and redistribute the material in any medium or format. 2) Adapt – remix, transform, and build upon the material for any purposes, even commercially.
  • For open access monographs the platform advises publishing under the CC-BY 4.0 license. (such as in the DOAB (doab.org): CC-BY or CC-BY-NC-ND; https://arxiv.org/abs/1808.01541)
  • For Open Textbook publications, the platform advises publishing under the CC-BY 4.0 license. This allows for retaining, reusing, revising, remixing and redistribution of the original work, under condition that the proper attribution is given to the original author. 

1.4. Royalties and, other author and reviewers incentives

TU Delft OPEN Publishing has a clear policy regarding the remuneration of its authors. As a non-for-profit publisher and service provider, we refrain from any form of royalties for authors. There are no revenues for TU Delft OPEN Publishing itself in the business plan as all the direct costs are covered by an annual allocated budget which is based on a lump sum arrangement in which parties contribute.

  • The incentives of TU Delft OPEN are based on reputation, community building and exposure. There are no financial rewards for authors publishing via TU Delft OPEN.
  • Incentives for reviewers are needed to improve their academic reputation. This incentive could be in a format, developed by Publons (https://publons.com/home/) or Reviewer Credits (https://www.reviewercredits.com/), that reviewers can include in job and funding applications.
  • Reward and recognition plan to be part of job assessment 

1.5. Article Types

The editorial board of each journal and publications is responsible for defining which type of articles is accepted. TU Delft OPEN supports the following article types.

1.5.1. Registered Reports

Registered Reports are a form of empirical article in which the methods and proposed analyses are pre-registered and reviewed prior to research being conducted. This format of article seeks to neutralise a variety of inappropriate research practices, including inadequate statistical power, selective reporting of results, and publication bias.

Figure 1. Registered Reports schematic workflow

The review process for Registered Reports is divided into two stages. In Stage 1, reviewers assess study proposals before data is collected. In Stage 2, reviewers consider the full study, including results and interpretation. See review workflow in figure 2.

Go to Registered Reports Guidelines for detailed information about authors and reviewers' guidelines, checklist, workflows and templates.

Figure 2. Registered Reports Review workflow

1.6. Similarity check

TU Delft authors should expect their work to undergo a similarity analysis at any stage of the review and/or at submission before final publication.

1.7. Research data

This policy is based on Hrynaszkiewicz, I, Simons, N, Hussain, A, Grant, R and Goudie, S. 2020. Developing a Research Data Policy Framework for All Journals and Publishers. Data Science Journal, DOI: doi.org/10.5334/dsj-2020-005

TU Delft OPEN requires data availability statement, data sharing and data citation and data registration; and encourages data peer review, data licensing, data management plans and data format.

1.7.1. Policy summary for authors

By publishing with TU Delft OPEN authors are required to make research data available to editors and reviewers, and to readers. For all research data deposition in repositories is required. For all papers, books, textbooks and any other outputs the decision to publish will be affected by whether or not authors share their research data.

Required

Optional 

Data sharing via repositories for all research data

Prepare and share Data Management Plans

Data availability statements

 

Data sharing on request

 

Data citation 

 

1.7.2. Policy summary for Editors

The publisher, TU Delft OPEN, will require data sharing in repositories for all research data. Journals, books, textbooks and any other research outputs will ensure that its policy on data sharing is adhered to including ensuring reviewers and readers can access research data for all papers, if they wish to. The decision to publish will be affected by whether or not authors share their research data.

Required

Optional 

Data sharing via repositories for all research data

 Peer reviewers assess compliance with research data policy

Data availability statements

 Peer reviewers assess research data files

Support readers and reviewers in making reasonable requests for data

 

Respond to questions about this policy

Data citation 

 

1.7.3. Definitions

Research data

 This policy applies to the research data that would be required to verify the results of research reported in articles published in the journal. Research data include data produced by the authors (“primary data”) and data from other sources that are analysed by authors in their study (“secondary data”). Research data includes any recorded factual material that are used to produce the results in digital and non-digital form. This includes tabular data, code, images, audio, documents, video, maps, raw and/or processed data.

Exceptions

Research data that are not required to verify the results reported in articles are not covered by this policy. This policy does not require public sharing of quantitative or qualitative data that could identify a research participant (“personal data”) unless participants have consented to data release. The policy also does not require public sharing of other sensitive data, such as the locations of endangered species. Personal or sensitive data must be shared in a secure or controlled access way, in agreement with the Editors. Methods for sharing sensitive or personal data include:

  • Deposition of research data in an approved controlled access repository and sharing metadata publicly about the research data
  • Anonymisation or deidentification of data before public sharing

In these cases, the procedures and conditions for accessing your research data must be included in your manuscript.

Embargoes

Embargoes on data sharing are not permitted.

Supplementary materials

Sharing research data as supplementary information files is not permitted. The journal will require authors to deposit these in an approved repository as a condition of publication.

Data repositories

Research data must be shared via data repositories. Please see <recommended repository list> or repositoryfinder.datacite.org for help finding research data repositories. The journal will require authors to deposit these in an approved repository as a condition of publication.

Data citation

The publisher, TU Delft OPEN, requires authors to cite any publicly available research data in their reference list and will verify this as a condition of publication. References to datasets (data citations) must include a persistent identifier (such as a DOI). Citations of datasets, when they appear in the reference list, should include the minimum information recommended by DataCite and follow journal style.

Data licensing

The publisher, TU Delft OPEN, encourages research data to be made available under open licences that permit reuse freely. The publisher, TU Delft OPEN, does not enforce particular licenses for research data, where research data are deposited in third party repositories. The publisher of the journal does not claim copyright in research data.

Researcher/ author support

Questions about complying with this policy should be sent to researchsupport@tudelft.nl 

Data availability statements

The publisher, TU Delft OPEN, requires authors to include in any articles that report results derived from research data to include a Data availability statement. The provision of a Data availability statement that is compatible with the journal’s research data policy will be verified as a condition of publication. Data availability statements must include information on where data supporting the results reported in the article can be found including, where applicable, hyperlinks to publicly archived datasets analysed or generated during the study. Where research data are not publicly available, a persistent link to a metadata record or landing page for the data should be provided. Any conditions for accessing the data must be stated in the manuscript. Data Availability statements must take one of the following forms (or a combination of more than one if required for multiple types of research data): ·        

  • The datasets generated during and/or analysed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS]·
  • The datasets generated during and/or analysed during the current study are not publicly available because [REASON WHY DATA ARE NOT PUBLIC] but are available [CONDITIONS FOR OBTAINING ACCESS]·       
  • Data sharing not applicable to this article as no datasets were generated or analysed during the current study. More examples of template data availability statements, which include examples of openly available and restricted access datasets, are available at <link>

Data formats and standards

The publisher, TU Delft OPEN, encourages authors to share research data using data and metadata formats and standards recognised by their research community. Please see FAIRsharing.org for more information on established data sharing formats and standards. The journal prefers research data to be shared in open file formats – those that do not require proprietary software to access - where possible. For example, tabular data should be shared as CSV files rather than XLS files.

Mandatory data sharing (all papers)

The publisher, TU Delft OPEN, requires that all research data that support articles published in the journal, except those covered by the “Definition of exceptions”, must be available in public repositories.

Research data and peer review

Peer reviewers are encouraged to consider a manuscript’s Data Availability Statement (DAS), where applicable. They should consider if the authors have complied with the journal’s policy on the availability of research data, and whether reasonable effort has been made to make the data that support the findings of the study available for replication or reuse by other researchers. For the Data availability statement, reviewers should consider:

  • Has an appropriate DAS been provided?
  • Is it clear how a reader can access the data?
  • Where links are provided in the DAS, are they working/valid?
  • Where data access is restricted, are the access controls warranted and appropriate?

Where data are described as being included with the manuscript and/or supplementary information files, is this accurate?

For the data files, where available, reviewers should consider:

  • Are the data in the most appropriate repository?
  • Were the data produced in a rigorous and methodologically sound manner?
  • Are data and any metadata consistent with file format and reporting standards of the research community?
  • Are the data files deposited by the authors complete and do they match the descriptions in the manuscript?
  • Do they contain personally identifiable, sensitive or inappropriate information? 

Data Management Plans

The publisher, TU Delft OPEN, encourages authors to prepare Data Management Plans before conducting their research and encourages authors to make those plans available to editors, reviewers and readers who wish to assess them.

2. Review policy

TU Delft OPEN Publishing follows the international ethics guidelines of the Committee on Publication Ethics (COPE). As such, the board of TU Delft OPEN and affiliated Editors adhere to the COPE  ‘Code of Conduct and Best Practice Guidelines for Journal Editors’  and the  ‘Code of Conduct for Journal Publishers’ (https://publicationethics.org/node/11184). 

All material published with TU Delft OPEN Publishing has transparent ways of review in place, which is displayed on the website. Furthermore the editorial and review policies follow the principles of transparency as described in the ‘Declaration on transparent editorial policies for academic journals’ (https://www.ru.nl/science/isis/research/transparency-declaration/). 

TU Delft OPEN Publishing recognizes that different products require different, i.e. specific tailor-made forms of review.

Figure 3. The 3 stages of (peer) review

TU Delft OPEN Publishing considers both traditional and novel (open) peer review processes including:

  • A traditional single-blind or double-blind peer review by reviewers that are appointed by the editor-in-chief.
  • An open review applicable to different publication stages:

    • before submission; also the term FEEDBACK is applicable
    • during submission and review; the term PEER REVIEW is applicable,
    • post-publication; the term COMMENTS is applicable. 

Figure 4. STAGE 2 Peer-Review

TRADITIONAL Peer Review is:

  • Anonymous, single-blind review (reviewer unknown to the author), double-blind review (both author and reviewer unknown to each other).
  • Selective, with reviewers selected by editors;
  • Confidential, with neither the review process nor the reviews themselves made public

 

OPEN Review knows:

  • Open identities - Authors and reviewers aware of each other’s identity.
  • Open interaction - Direct discussion between author(s)/reviewers, and/or reviewers.
  • Open reports - Review reports published alongside relevant article.
  • Open participation - Wider community able to contribute to review process.

3. Disclaimer

 Content published by TU Delft OPEN do not reflect the views and opinions of TU Delft OPEN