Rules for Opt-out Online Proctored Exams

We are offering an opt-out pilot as an additional service to a limited number of students – namely 30 students per day for the main exam period and midterms. If more than 30 students per day request this option, the option is cancelled for everyone. 

Given the current RIVM guidelines, this is the maximum number that can be organised and offered on campus. We urge students to use this option carefully – and only if you have a severe hurdle that prevents you from taking part in an online proctored exam (technical issues, personal circumstances or privacy related objections).

Please note that we have improved the manual and instructions for online proctoring and arranged for additional support during online proctored. This will reduce the number of students that have difficulties at the start of their online proctored exam. If you still have a problem, we expect to help you faster.

Below are the key conditions to participate in the opt-out:

  • The accommodation of opt-out will be at all times subject to governmental and/or regional measures.
  • For each exam period please submit a FULLY completed form by the following deadlines:
    • Sunday 28 February 2021 by 23:45 (Q3 mid-terms 8 -12 march) - complete form here
    • Sunday 28 March 2021 by 23:45 (Q3 exams 6 -16 April) 
    • Sunday 9 May 2021 by 23:45 (Q4 mid-terms 17 -21 May) 
    • Sunday 13 June 2021 by 23:45 (Q4 exams 21 June - 2 July)
    • Sunday 31 July 2021 by 23:45 (Q5 exams 9 – 13 August)

The form to opt-out per exam period will be open approximately 2 weeks before the exam period starts and will no longer be available by the indicated deadline.

  • You will be notified if you have been accepted as part of the opt-out pilot at least 6 calendar days in advance of your exam.
  • Your exam will be offered digitally and at the same time on campus in the presence of invigilators. The invigilators on the day will guide you to your seat and provide you with a password to start your exam.
  • Please arrive to the designated exam room 30 minutes before your exam. If you arrive late for the exam, you will not be allowed to enter into the room and your exam will be considered invalid.
  • It is mandatory to wear a face mask on campus and in the exam room. Only when sitting down and doing the exam, you are allowed to take it off.
  • If you received a positive message about your request to have an opt-out but cannot come to campus due to unforeseen circumstances e.g. quarantine or Covid-19 complaints, you can opt back into the online proctored exam on the day of the exam itself. You always remain registered for your online proctored exam.
  • As this is a new service, it will be evaluated at the end of each exam period. We will not use any personal data and this will be deleted after 30 days.  

FAQs for Opt-out Online Proctored Exams

What is the last date to request for an opt-out?
  • Sunday 28 February 2021 by 23:45  (Q3 mid-terms 8 -12 march) - complete form here
  • Sunday 28 March 2021 by 23:45 (Q3 exams 6 -16 April)
  • Sunday 9 May 2021 by 23:45 (Q4 mid-terms 17 -21 May)
  • Sunday 13 June 2021 by 23:45 (Q4 exams 21 June - 2 July)
  • Sunday 31 July 2021 by 23:45 (Q5 exams 9 – 13 August)
     
When will I be informed if I can take part in the on-campus exam?

We will inform you at least 6 days before the exams. For some exams that are closer to the deadline to register for the opt-out, we may inform you 3 days before the exam. 

Can I be refused to take part in the opt-out?

Yes you can. There are three reasons to be refused:

  • You didn’t fill in the form completely
  • There are too many requests for a specific day. We will cancel the option for everyone if we receive more than 30 requests per day.
  • If you don’t follow the guidelines and instruction of invigilator in or outside the exam room.
What happens if I arrive late to the on-campus exam?

Then your exam is declared invalid. You are not to enter into discussion about this with the invigilator. They have strict instructions to not let late exam takers enter into the exam location. Please arrive 30 minutes before your exam time at the specified location. 

What happens if I want to opt-out of more than one proctored exam?

Please fill out a form per exam. Take into consideration the limited spaces per day!

When should I request to opt-out?

Please use all the options available to you before you make use of this request. Try to arrange hardware/software/internet in order to take the exam at home, or try to arrange doing the exam at another location such as a friend/family member’s house where technology is more reliable etc. If you have privacy objections, first try to clear your room or hang a sheet to cover personal posters on the wall etc. Try to solve your issues through other means instead of using this opt-out.

Why will this opt-out option be evaluated?

Organising an opt-out option on location is a complex undertaking with numerous members of staff involved. We also want to ensure the safety of students and staff coming to campus. Therefore, we will evaluate how the opt-out option is being used and implemented.