Part 2: Application

Now that you have completed the orientation part of the exchange process, it is time for your application for which you have to take the following steps.

Application Form International Office 3mE

To notify the International Office of your interest in an exchange, it is necessary to fill in the application form.

Enroll for the ‘International Office 3mE’ Brightspace course

International Office 3mE uses a Brightspace course for the submitment of important application documents and for communication to their students. Go to the Brightspace Catalog, search for ‘International Office 3mE’ and enroll for the course.

Selection criteria exchange

The International Office allocates each exchange placement by means of a selection. This means that there is no guarantee you will get any of your first choices as the demand among your fellow students might be very high.

The selection is based on:

  • Motivation letter (ENG)
  • Curriculum Vitae
  • GPA
  • Requirements given by the host university
  • Proposed study plan (if required)
Availability university placements

Check the International Office Brightspace course for the latest guiding update of the partner university document to see the number of exchange placements per university.

You can only apply for 1 non-EU placement. If you have a non-EU placement in your university top 3 list, you must apply before the non-EU deadline of 16 December. Otherwise you have to apply for the EU deadline of 15 january. Global E3 is treated as a non-EU placement. Switzerland and the UK are treated as EU placements.

Visit the website of the guest university and inform yourself about their admission requirements and application deadlines.

Preparing required exchange documents

For your exchange application it is needed to hand in the following documents (all written in English) in the correct form, on Brightspace.

Curriculum Vitae


Latest update of your CV

Motivation letter


Directed to the International Office 3mE to motivate your first choice university, in English.


You should write a few lines confirming you have giving thought about your study goals abroad and the financial consequences of studying abroad.



Available at the Service Desk. If you are a Master Student, please add two GPA lists: one of your Bachelor and one of your Master Degree.

Study Programme at Host university


Hand in your study programme at your preferred university explained in Orientation.

Study plan to meet the requirements (if applicable)


In case you have not earned all the ECTS of the propedeuse for the EU deadline of the 15th of January, include a Study plan, to show how you will catch up before the end of Q2.

Confirmation from International Office 3mE

After your application, the International Office 3mE will contact you within one week to confirm the application and within six weeks after the deadline about your possible placement. If you have not been selected to one of the placements of your preference, International Office 3mE gives you the opportunity to find another suitable option on the available leftover placements list.

Leftover placements

Find the list of leftover placements on our Brightspace page. This document will be updated regularly.

Application: The application is almost the same as the regular application. As soon as we have received your online application and your application documents by email, we will send you a confirmation.

If you already applied for a regular exchange but did not get any of your three choices, you can also apply for a leftover placement. In this case you only need to write a new motivation and find a new course package to follow at the host university.

Availability: After the deadline has expired, there is a 'leftover' list. The placements cannot be guaranteed until you have handed in your application and have been awarded the placement. There is a selection, a 'first come, first serve' principle. The list with 'leftover' placements will be updated regularly. Do consider the application deadlines of our partner universities.

If you have not received a confirmation within five working days after sending us your application, please contact the International Office 3mE.