Once they have obtained a PhD position at TU Delft, all doctoral candidates have to be formally registered as such by the University Graduate School (UGS)*. An important aspect of the registration process is the verification of the candidates' eligibility. All candidates are required to prove that they meet the admission requirements by showing valid documents. This means that most candidates have to start gathering the required documents before they start to work on their PhD. In order to facilitate this process, the Faculty Graduate Schools inform the UGS of all new candidates. The UGS aims to invite all new doctoral candidates for their intake meeting within the first 2-6 weeks of their Doctoral Programmes. Candidates situated abroad will receive information via e-mail and their registration can be completed via post. If you did not receive an invitation in the first month of your Doctoral Programme, please contact your Faculty GS.
During the intake meeting the UGS will:
check your academic degree and passport;
inform you about the GS requirements and guidelines, e.g. the DE programme, the PhD agreement and yearly progress meetings;
discuss the Doctoral Monitoring Application (DMA) and Coachview system.
What to bring to the intake:
If you have a degree from a Dutch university:
A certified copy of your Master Degree: if you do not have a certified copy you may also bring your original degree.
Your passport (which should state the city or town where you were born)
If you have a degree from a non-Dutch university:
A certified copy of your Master degree: if you do not have a certified copy you may also bring your original degree.
A certified copy of the transcript of records belonging to your Master degree: if you do not have a certified copy you may also bring your original transcript or records.
If the documents are not written in Dutch, English, French or German: a certified translation of the degree.
If the documents are not written in Dutch, English, French or German: a certified translation of the transcript of records.
Your passport (which should state the city or town where you were born)
A Curriculum Vitae (in Dutch or English).
After the intake meeting:
you will be able to use your DMA-portal;
you will be able to enroll in courses via Coachview;
your FGS and promotor will be informed that you attended the intake meeting;
you will receive confirmation of your registration by e-mail.
The intake meeting takes approximately one hour. We invite a maximum of ten candidates per meeting. You are welcome to bring your supervisor(s) along to the the intake meeting.
For more information on the intake meeting, please read our GS intake FAQ's.
*Any Doctoral candidates who started their PhD at TU Delft before their Faculty Graduate School was established should also register at the University Graduate School. However, since they are near the end of their Doctoral Programme, they are not invited to the intake meeting. They must make an appointment for an alternative registration. The following FGS were established on 01-09-2011: AB+E, IDE and EEMCS. The following FGS were established on 01-01-2012: 3ME, AE, CEG, TNW, TPM (and the OTB department was added to AB+E).
During her PhD she was in a team with other PhD candidates and they shared a lot together. Now, 20 years later, they are still in touch and from time to time she still works together with one of her fellow PhD candidates to supervise MSc students from TU Delft for their master thesis’s.
