Lab Meeting Information

Note that the meetings are on Monday after lunch, from 12:30 to 13:30. Once every four weeks there is a general lab round where everybody gives a short update on how his/her research is going. During the other three weeks somebody from the group has the floor: for this, try to prepare a 25-30 minute presentation for the group (explaining what the problem is, what you propose, what the results are). After that we still have time to discuss any open problems, new ideas and to have a general brainstorm.

Format

The general format is like:

  • 10 min: general announcements, general remarks for interest for the whole group/questions for the whole group.
  • 30 min: presentation, questions are allowed, but only questions are allowed to improve understanding of the content of the talk. Example: "what is X on slide Y?" More general questions like "How does this relate to the work of Z?", "Can you also apply this to A?" should be deferred to the conclusion (preferably by the speaker, otherwise by the chairman).
  • 20 min: questions and discussion, leaded by the chair.

The presenter of the labmeeting can decide to have a more organic format, for example to mix questions / discussion with the talk. The presenter informs the group if this is the case.

Note: when is chosen for an organic format, the presentation can last longer and the question time can be reduced, since questions area already mixed with the presentation. Try to time the presentation in such a way so the last 5 minutes are reserved for questions.

Labmeeting Responsibilities of the chair

  • Get the key for the room of the labmeeting at the reception. See the Calendar for the location of the meeting. Please open the room of the labmeeting 5 minutes before the meeting starts.
  • Before the presentation begins, discuss who will evaluate the presentation.
  • Check what is the chosen format for the meeting.
  • Make sure that people stick with the format:
    Questions that are too detailed / irrelevant: defer them to the discussion.
  • Time all sessions. For the presenter, let them know how much time they have left (announce 10 / 5 min left).
  • Lead the discussion / question time. Choose questions from audience.

Labmeeting Feedback

Additionally, one of the seniors will also provide feedback on the form of the presentation (after the labmeeting). Marcel indicates that most students find this is useful. We will include this in the labmeeting schedule.

Labmeeting Advantages of proposed format / ideas

  • Clearly allocated time for discussion / questions triggers people to come up with more questions.
  • Good practice for conferences.
  • Less derailed talks.

Labmeeting Remarks

  • Talks do not have to be on finished work (but can be). In fact, talks with unfinished work are the most useful, since you can get feedback on how to proceed / solve a problem.
  • Please indicate at the beginning of a labmeeting what you hope (as a presenter) to get out of it. Then people can anticipate this. For example, if you want to have a brainstorm, or want suggestions for future work, voice this at the beginning.