Before the start of your studies, you need to take the steps that are mentioned below.
Steps to complete:
- Bring your graduation documents to TU Delft
not applicable for Exchange student
- Register as a resident in your Dutch municipality
Everybody who will live in the Netherlands for longer than 4 months has to register in the Personal Records Database of the municipality of residence.
- Open a SEPA bank account (mandatory for students without a SEPA bank account)
Some Dutch banks provide free student bank accounts, which you can open after you have registered as a resident in your municipality.
- Make sure you are sufficiently insured for healthcare and liability
International Insurances, on behalf of TU Delft, offers you the opportunity to have your insurance policies checked to ensure they are sufficient for the Netherlands. They also offer an insurance deal for international students. The university recommends this insurance plan as it is affordable, meets the IND requirements (if you need a residence permit), provides sufficient medical coverage, and includes personal liability insurance among other insurances.
Bring your graduation documents to Delft
During the first semester the admission office will be conducting a hard copy verification procedure. All students need to bring their graduation documents to Delft. Please note that only a selected number of students will receive an invitation to provide hard copy proof of having graduated. These invitations will be sent out in the first week of September. Please do not visit the admissions office unless you receive this invitation in week one of September.
Please read what documents to bring below.
- Your valid passport (all students) or identity card (EU/EFTA students only);
- Your original diploma and certificates if applicable, or a certified copy* of each of these documents. If you have not yet received your diploma, please bring a provisional diploma or a statement issued by your educational institution stating that you have graduated.
- Your final transcript(s).
- Certified translation(s) of the aforementioned documents if the original is NOT already in English, French, German or Dutch*
- Your valid passport (all students) or identity card (EU/EFTA students only);
- Your original academic degree or a certified copy* of your original academic degree. If you have not yet received your bachelor’s, please bring a provisional degree certificate or a statement issued by your university stating that you have successfully completed all requirements for your BSc programme. Final transcripts clearly indicating that you have finished and obtained your bachelor’s degree (e.g. Italian undergraduate degree) will also be sufficient.
- Certified translation(s) of the aforementioned documents if the original is NOT already in English, French, German or Dutch**
* A certified copy is a copy with an official stamp verifying the copy to be true to the original. This official stamp may be from either a solicitor/notary, the educational institution from where you obtained the degree(s), an embassy or the local council/local authority/local government office. If you only have an original, bring this original and a photocopy to your registration appointment at TU Delft. We will sign and stamp the copy as a true copy for our files. You will keep the original.
** Certified translations bear the original logo and the original stamp of the sworn translator who made the translation.’
Register as a resident at your Dutch municipality
Since you are moving to the Netherlands, you will need to register as a resident in the Netherlands at the municipality of the city you will live in. In order to do so, you need to have an official address and a rental contract. If you do not yet have that, you cannot register as a resident and we advise you to read the information on the Housing page carefully.
After registration in the municipality of residence, you will receive a BSN (Burger Service Number (citizen service number)), that you need for various services in the Netherlands, such as opening a Dutch bank account or applying for a DigID.
How to register and what documents are needed, depends on the municipality of the city you are going to live in:
If you are going to live in Delft, and want schedule an appointment for registration at the Municipality of Delft visit their website. As of October the special online calendar (with code) is no longer available, so you can follow their normal procedure.
If you’re moving to Delft from another Dutch address, report a change of address here.
The appointment will take place at the office of the Delft municipality, and will take 10 minutes. Please be on time. If you are late, you will have to schedule a new appointment.
During the appointment you will directly receive the BSN (Burger Service Number (social security number)) if all requirement document are okay.
The BSN nummer will only be provided once, so keep this document safe.
You will not have access to a printer at the municipality. It is very important to bring all necessary documents to your appointment in print. Please plan accordingly and bring the following documents:
- Your valid passport (all students) or identity card (EU/EFTA students only)
- 1 copy of your valid passport or identity card, including a copy of the page with your signature
- Non-EU students also need to bring 1 copy of your MVV Visa stamped on the page in your passport. If you do not have (need) a MVV Visa, a print of the confirmation email of the TU Delft with the subject ‘Residence Permit’ is also approved.
- A print of your rental contract or purchase agreement and 1 copy.
- If you are going to live with someone:
- Authorisation from the primary resident and owner of the residence. Find more information here.
- A copy of the primary resident’s or owner’s purchase agreement or rental agreement.
- A copy of a form of identification for the primary resident or owner of the residence.
Without these documents (originals and copies) you cannot register and you need to make a new appointment!
As an international student you can schedule an appointment via the website of the The Hague municipality. Make sure to schedule your appointment in advance, to prevent a long waiting period. To facilitate the registration procedure, it is important that you have all correct documents with you:
- A valid form of identification (this may not be a driving licence).
- A proof of lawful residence
- A proof of occupancy (for example, your rental contract).
Within two weeks after registering at the municipality you will receive a letter at your Dutch address with your BSN. Save this letter carefully.
Note: make sure to schedule the appointment at a day after your mandatory quarantine period.
As every municipality has different procedures, we advise you to contact the municipality of the city you are going to live in to learn more on how to register and what documents you need. TU Delft cannot advise you.
You are officially required to register a valid Dutch address within 5 days after arrival in the Netherlands. Registering a valid Dutch address at the local municipality is a legal obligation for all who intend to stay in the Netherlands for 4 months or more, irrespective of nationality or purpose of stay. A valid and registered address allows you to obtain a BSN (Citizen Service Number), which is needed to interact with Dutch authorities. Please read the information on the Housing page carefully.
Open a SEPA bank account
If you already possess an International Bank Account Number (IBAN) from a country that belongs to the SEPA area and it is possible to keep your account, it is not necessary to apply for a Dutch bank account. Though there are some reasons why you might want to consider it after your arrival in the Netherlands:
- Your current bank may charge you for getting cash out of ATMs or for other transactions made with your international card. Check the conditions of your current bank.
- For some services in The Netherlands you need to have a Dutch bank account (for example a personal OV-chipkaart for use on public transportation).
You can only open a Dutch bank account when you’re in the Netherlands and in the possession of a Dutch BSN number, which you will receive after registering at your municipality.
Dutch banks offer free student bank accounts. Please visit their websites for more information:
When studying at TU Delft, you are required to have sufficient healthcare insurance and liability insurance, that needs to start before you leave your home country. It is your own responsibility to make sure you are sufficiently insured and to keep the policy current and paid. Falling behind on your payment would mean your insurance will be suspended. TU Delft is not responsible for lack of insurance. More information on insurance is available here.
Our insurance partner, International Insurances, offers in collaboration with TU Delft an insurance package which is affordable, provides sufficient coverage, and meets the requirements of IND. Furthermore, their team is available to answer your questions and give you advice about insurance for free. If you would like to have your current insurance policies checked to ensure they are sufficient for the Netherlands, you are welcome to contact them, preferably by e-mail. You can find the contact details and application procedure on their webpage with information for TU Delft students.