Registration

Before the start of your studies, you need to complete your formal registration at TU Delft and as a citizen of the Netherlands. There might also be a few practical things you need to arrange like opening a bank account and having your insurance checked. Come prepared and read all the information below carefully.

Register as a resident at your Dutch municipality

Everybody that lives in the Netherlands for longer than 4 months has to register in the Personal Records Database of the municipality of residence. In order to register as a resident in the Netherlands you need to have an official address and a rental contract. If you do not have that yet you cannot register as a resident. We advise you to read the information on the accommodation page carefully when this applies to you.

After registration in the municipality of residence, you will receive a BSN (Burger Service Number (social security number), that you need for various services in the Netherlands.

How to register, where to register and what documents to bring depends on the municipality of the city you are going to live in:

I am going to live in Delft

To register at the municipality of Delft, TU Delft students need to make an appointment at their office (Stationsplein 1, at Delft Central train station). The appointments will take place in the beginning of February.

Mid- December you will receive an email saying you have additional questions in osiaan.tudelft.nl. In these additional questions you will find a link and log in code to the calendar of the municipality and you can schedule your own appointment.  In case you need to change or cancel your appointment you need to use this same link and code! The appointments will take place in the beginning of February. You will receive your BSN directly after the appointment.

It is very important to bring all necessary documents to your appointment. You will not have access to a printer at TU Delft campus during your initial days. Please plan accordingly and bring the following documents:

  • Your valid passport (all students) or identity card (EU/EFTA students only)
  • 1 copy of your valid passport or identity card, including a copy of the page with your signature
  • Non-EU students also need to bring 1 copy of your MVV Visa stamped on the page in your passport;
    - or if you do not have (need) a MVV Visa  a print of the confirmation email of TU Delft with the subject: Residence Permit approved.
  • A print of your rental contract or purchase agreement and 1 copy.
  • If you found accommodation yourself, check the accommodation to see which additional documents you need to bring along.
  • If you are going to live with family or friends then you need a purchase or rental agreement and a copy or a signed “Authorisation for Lodging form” from the primary resident/owner and a copy of their proof of identification and the purchase or rental agreement of the primary resident/owner.

Without these documents you cannot register and you need to make a new appointment!

I am going to live in the Hague (Den Haag)

To register at the municipality of the Hague, TU Delft students need to go to the municipality of the Hague 13 February 2020 at 9:00. Go to the office at Spui 70, the Hague. It is a 10 minute walk from The Hague Central Station or The Hague Hollands Spoor. It is not possible to make a personal appointment.

Within two weeks after registering at the municipality you will receive a letter at your address with your BSN. Save this letter carefully.

It is very important to bring all necessary documents to your appointment. You will not have access to a printer at TU Delft campus during your initial days. Please plan accordingly and bring the following documents:

  • Your valid passport (all students) or identity card (EU/EFTA students only)
  • 1 copy of your passport or identity card clearly showing your personal details, photo, signature and the date of validity
  • Non-EU students also need to bring 1 copy of their MVV Visa stamped on the page in your passport;
    - or if you do not have (need) a MVV Visa a print of the confirmation email of TU Delft with the subject: Residence Permit approved.
  • Registration form of the municipality filled in with your details
  • A printed copy of your rental contract. If you found accommodation yourself, check the accommodation page to see which additional documents you need to bring along.
  • If you are going to live with family or friends then you need a purchase or rental agreement and a copy or a signed “Authorisation for Lodging form” from the primary resident/owner and a copy of their proof of identification and the purchase or rental agreement of the primary resident/owner.

Without these documents you cannot register and you need to make a new appointment!

I am going to live in another city than Delft or The Hague

I am going to live in another city than Delft or The Hague

As every municipality has different procedures, we advise you to contact the municipality of the city you are going to live in to learn more on how to register and what documents to bring. TU Delft cannot advise you.

I do not have a rental contract for accommodation yet

You are officially required to register a valid Dutch address within 5 days after arrival in the Netherlands. Registering a valid Dutch address at the local municipality is a legal obligation for all who intend to stay in the Netherlands for 4 months or more, irrespective of nationality or purpose of stay. A valid and registered address allows you to obtain a BSN (Citizen Service Number), which is needed to interact with Dutch authorities. Please read the information on the housing page carefully: https://www.tudelft.nl/en/education/practical-matters/housing/

MSc Students: Finalize your enrolment as a student at TU Delft

To finalize your enrolment at the university, MSc students must have their diplomas and transcripts checked by TU Delft. You will receive an email mid-January with further instructions on how and where to do that.

Documents to bring

It is very important to bring all necessary documents to your appointment. You will not have access to a printer at TU Delft campus during your initial days. Please plan accordingly and bring the following documents:

  • Your valid passport (all students) or identity card (EU/EFTA students only);
  • Your original academic degree or a certified copy* of your original academic degree. If you have not yet received your bachelor’s, please bring a provisional degree certificate or a statement issued by your university stating that you have successfully completed all requirements for your BSc programme. Final transcripts clearly indicating that you have finished and obtained your bachelor’s degree (e.g. Italian undergraduate degree) will also be sufficient.
  • Certified translation(s) of the aforementioned documents if the original is NOT already in English, French, German or Dutch**;

* A certified copy is a copy with an official stamp verifying the copy to be true to the original. This official stamp may be from either a solicitor/notary, the educational institution from where you obtained the degree(s), an embassy or the local council/local authority/local government office. If you only have an original, bring this original and a photocopy to your registration appointment at TU Delft. We will sign and stamp the copy as a true copy for our files. You will keep the original.

** Certified translations bear the original logo and the original stamp of the sworn translator who made the translation.

Exchange students

If you are an exchange student, you do not have to show proof of your diploma and transcripts. You might only want to have your insurance checked and apply for a Dutch bank account. Please read the information provided below; register for opening a Dutch bank account and insurance.

Register for opening a Dutch bank account

In collaboration with the ABN AMRO bank, TU Delft provides international students the opportunity to make a request for a SEPA (Single Euro Payments Area) bank account. The bank arranges the accounts before receiving the otherwise required BSN. The charges for this bank account are €1.55 per month.

Opening a bank account via this bank is only possible if you applied for it in osiaan.tudelft.nl. EU students that only stay for one semester cannot apply for a Dutch bank account with the help of TU Delft. If you already possess an International Bank Account Number (IBAN) of a country that belongs to the SEPA area and it is possible to keep it, it is not necessary to apply for a Dutch bank account. Though there are some reasons why you might want to consider it:

  • Your current bank may charge you for getting cash out of ATMs or other transactions with your international card. Check out the conditions of your current bank.
  • For some services in The Netherlands you need to have a Dutch bank account (for example a personal OV-chipkaart for the use of public transport).
Under 18 years old

If you are still 17 years old upon arrival in the Netherlands you are not allowed to open a bank account without your parents to be present to sign for the contract. If you turn 18 within 6 months of applying for the bank account the ABN AMRO can make an exception.

How to apply

You will receive an email mid-December that you have additional questions in osiaan.tudelft.nl. One of these questions is if you would like to open a Dutch bank account with the help of TU Delft. Answer yes and visit the desk of the bank during the information Bazaar on 5 February between 13:00 and 16:00 at the Conference Centre TU Delft

Documents to bring

It is very important to bring all necessary documents. You will not have access to a printer at TU Delft campus during your initial days. Please plan accordingly and bring the following documents:

  • Your valid passport (all students) or identity card (EU/EFTA students only)
  • 1 copy of your passport or identity card clearly showing your personal details, photo, signature, and the date of validity
  • A printed copy of your rental contract. If you found accommodation yourself, check the accommodation page to see which additional documents you need to bring along;
  • If you are going to live with family or friends then you need a purchase or rental agreement and a copy or a signed “Authorisation for Lodging form” from the primary resident/owner and a copy of their proof of identification and the purchase or rental agreement of the primary resident/owner.
  • A printed copy of the document with states your Tax Identification Number (from your home country) or BSN (from the Netherlands if you already received it).
    The Tax Identification Number is mentioned in different forms and/or documents depending on the country where you are from. Request this at your local government or tax office.

Without these documents you cannot open a bank account and you need to wait until you have your BSN.

Insurance

When studying at TU Delft, you are obligated to have sufficient healthcare insurance and liability insurance. It needs to start before leaving your home country. It is your own responsibility to make sure you are sufficiently insured. TU Delft is not responsible for lack of insurance. More information on insurance you can find here. During the Information Bazaar on 5 February from 13:00-16:00  at the Conference Centre TU Delft our insurance partner International Insurances is present to answer questions and give you advice on insurance for free. If you have applied for their insurance you can receive your insurance documents here