Call for Proposals 2023

TU Delft aims to increase the prevalence of Open Education throughout the university’s bachelor and master programs. To this end, the Open Science Programme is looking for staff who are interested in starting up innovative projects that focus on creating Open Educational Resources (OER), and on developing and adopting teaching practices that increase the students’ involvement via the use of OER. The following type of activities fall under the scope of this Call:    

• Publishing innovative self-made teaching materials, such as interactive open textbooks or open educational resources;  
• Educating teaching staff about (the benefits of) finding, selecting and using already existing open educational resources;  
• The development and implementation of innovative open educational practices that involve students in the development of OER and other materials that can be made available publicly (e.g. podcasts, blogposts, articles);  
• Documentation, publication, dissemination and/or upscaling of already existing innovative open educational practices.  

Proposals for other types of open education related projects are also accepted, however, applicants are encouraged to inquire whether their envisioned project is something that could fall under the scope of this Call for Proposals.  

We strongly encourage the submission of proposals from project teams that represent multiple faculties of TU Delft. For inquiries, please contact Michiel de Jong, the Open Education coordinator.   

All teaching staff of the eight faculties of TU Delft can submit a Proposal. In order to be eligible, applicants are required to have an active working relationship with TU Delft at the time of application and for the whole duration of the proposed project. In addition, all applicants need explicit approval from their head(s) of department for the project and the proposed time investment required by the applicants. This is done by adding a support letter from the department heads of all involved project members to the proposal. A template for the support letter from the department head is found here. 

One of the goals of this call is to increase the number of practitioners of Open Education within TU Delft. For that reason, project leaders of projects that were awarded last year’s fund are not eligible to apply as project leader again this year. They can be involved as project members. 

The Open Science Programme offers a budget of up to EUR 20,000 per accepted project proposal. If the project budget extends beyond this limit, the department(s) of the applicant(s) can offer to supplement the budget with funding from other sources. Such agreements need to be made prior to the submission of the Proposal, and a support letter from the faculty needs to be attached to the Application Form that specifically mentions this. 

In addition to the budget, project members are encouraged to make use of the Library’s Open Education related services, which includes support with copyright matters and open licenses, similarity check of materials to be published, and finding suitable platforms and repositories for hosting and showcasing Open Educational Resources. 

Project members will be required to publish all materials produced in the project with a CC BY 4.0 license, unless valid reasons apply to use another licensing type. In case a CC BY license cannot be used, the project members need to consult the Open Education coordinator, in order to make agreements about which license is used. 

Project members will also be required to disseminate information both about the project process and about the results of the project at TU Delft’s Education Day and at the Open Education Week. Additionally, the project members will be asked to publish an article about their project in The Educator, the Teaching Academy’s monthly newsletter, with the help of the library communications team. 

Project proposals should be written using the Application Form. The Call is open for application until 24 November 2023, 24:00. The applicants will be notified of the reviewers’ decision before 12 January 2024. Projects should start no later than February 2024.  
The application form includes a template for writing work packages. A proposal should include work packages on project management and sustainability, as well as 1-3 project specific work packages. 
In addition to the Application Form, applicants are required to submit a Support Letter from their Head(s) of Department. For this purpose, the template provided should be used. 

After submission, your proposal will be shared with the Review Board of the Stimulation Fund for review and with the faculty blended and online learning coordinators, for their information. 

Applicants can send their grant application form to openscience@tudelft.nl
Any questions about the application process can be addressed to Michiel de Jong, the Open Education coordinator.

Proposals will be evaluated by a review board with representatives of all eight faculties of TU Delft, based on the following five criteria, using a 0-3 point scale for each criterion:

1. Relevance (Does the project address an existing problem?)
2. Originality (Does project propose a new way of dealing with the defined problem?)
3. Feasibility (Are the goals of the project achievable within the financial and time limitations of the Call?)
4. Impact (How many teachers and/or students are served by the project? Does the project also serve people outside the faculty and/or TU Delft?)
5. Collaboration (Is there collaboration between faculties? Or between students and teachers?)

Project proposals will be evaluated after the submission deadline. Those proposals which reach a minimum of 9 points out of 15 will be considered for a grant. Please consult the evaluation rubric for more information on the evaluation criteria.

Appendix A: Rubric for evaluation criteria

Applicants can send their grant application form to openscience@tudelft.nl.
If you have questions, please feel free to drop in during one of the walk-in consultation hours in the TU Delft Teaching Lab!

• 25 September 12:30 – 13:30 hrs  
• 31 October from 16:00 – 17:00 hrs  

Or contact Michiel de Jong, the Open Education coordinator, TU Delft Library.