On this page you will find up-to-date information on adjusted guidelines for PhD candidates and useful tips to make working from home more pleasant.
PhD students can use the same facilities as all TU Delft employees. On the information page for employees you can read more about how to create an ergonomically sound workspace and requesting extra resources. Keep an eye on the corona webpage for the most recent guidelines for working at the TU Delft. On the Work and Well-being page you can find initiatives that can help you to support your physical and mental well-being.
We expect all students and staff on campus to wear face masks when moving through common areas in buildings (including our labs). This means when entering a building, when moving between rooms and when leaving a building. Once you are sitting in a lecture hall or workspace, you can take off your face mask.
Given the current circumstances, your doctoral defence may be far from what you envisioned: defending your dissertation after all your hard work and celebrating your graduation with your friends and family. The Board for Doctorates has adapted the procedures in such a way that doctoral defences, whether or not in an alternative form, can take place.
Doctoral defences are still taking place, albeit in a modified form. Postponement is not necessary and can only be done in consultation with your supervisors and the Graduation School. We have, of course, taken certain measures to protect the well-being of all concerned and to ensure the quality and independence of your defence.
Doctoral defences as of 14 June 2021
- The candidate is requested to send his/her hard copy of the dissertation (booklet) to the committee members 14 days prior to the defence ceremony at the latest.
- 2 Hard copies must also be submitted to the Graduate School. You can mail the 2 books or drop them in the letterbox on the left-hand side of the entrance to building 30a.
- Due to the measures regarding COVID-19, the Chairperson of the Board for Doctorates has decided that the following people can be present in the Senate Hall during a doctoral defence:
- The chairperson;
- 2 (co)promotors + 1 independent committee member or
1 promotor + 2 independent committee members
(the committee members must already be in the Netherlands);
- The doctoral candidate;
- The partner of the doctoral candidate;
- 1 or 2 paranymphs;
- 30 spectators in the audience (including a possible photographer).
- The 3rd (co)promotor and other committee members will participate online via Microsoft Teams. Approximately a day before the defence, a Microsoft Teams group will be created and each member of the committee will receive a link by email.
- The dress code as prescribed in the Doctoral Regulations 2018 will be applicable.
- For family members and friends who cannot attend the defence ceremony in person, it is possible to watch the event in real-time using a live stream. The link for that live stream will be sent no later than about a week before the defence. The ceremony will be recorded and the candidate will receive the recording afterwards via a link.
- The beadle will meet the candidate near the Senate Hall (2nd floor of the Aula).
- A layman’s talk/presentation (15 minutes maximum) can be held 30 minutes prior to the defence.
- Holding a reception after the doctoral defence is not possible.
We are aware of the concerns and feelings of insecurity that this period of restrictions brings.
If you have any questions or comments about the measures taken and the planning of your doctoral defence, for example if you cannot come to TU Delft, you can contact the Graduate School Office (+31 15-278 73 34). More information can be found on the page I'm a PhD candidate
Best of luck and stay healthy!
Contact the Graduate School if you have any questions
We are aware of the worries and feelings of uncertainty this period of restriction brings to all of you. We encourage you to contact the Graduate School Office (+31-15-278 7334) if you have any questions or concerns regarding the measures taken and the planning of your thesis defence, for example if travelling to TU Delft is a problem.
Discuss it with colleagues
It's important to express your feelings when things are getting too much for you. Discuss this with colleagues you have a good rapport with, and report it to your manager. Together with them you can discuss what can be done to reduce your workload, for example.
New employees / travel abroad
Are you a new employee from abroad and do you expect to start working at TU Delft soon? Take a look at these topics: New staff members from abroad and Visas and permits for the Netherlands. Are you travelling to the Netherlands or going on holiday or family visit abroad? Then check this info: Vacationing abroad / Foreign Affairs Travel app / Code yellow, orange or red?