X TU Delft has drawn up a set of conditions regarding room hire. You can find the terms and conditions below.
- You can submit your request for room hire and catering services via the following e-mail address: hospitality-x@tudelft.nl. Please send your application as early as possible, but no later than one week prior to the event.
- You may change the final number of participants up to three working days prior to the event once the booking has been confirmed.
- You can submit your request at Hospitality department from 09:00 to 17:00, Monday to Friday.
- No food or drink brought in from outside may be consumed in any area of X. You may specify your catering requirements along with the booking via the e-mail address mentioned above. You can visit our website for an overview of our facilities and services. We will e-mail you a list of these on request.
- Room hire is charged at an hourly rate. You can find an overview of the rooms, including prices and other specifications, on the website. We can also provide customised advice on request.
- Extra facilities such as catering, audiovisual equipment, extra staff and other materials will be charged on to the applicant. You will find a price list for these on our website. We can also send you a price list on request.
- If required - in consultation with the Hospitality and Logistics department - the X building can be opened earlier or closed later. The costs for extra staff for this will be charged on to the applicant.
- In the context of safety, we reserve the right to deploy extra staff (in-house emergency response team and/or security) should we deem this necessary. The costs of this will be passed on to the applicant.
- Room hire requests requiring the use of sensitive equipment, materials or instruments will only be accepted on condition a technician from X and Sound Team is provided with the hire. The costs for this will be charged on to the applicant.
- X has taken measures to safeguard the safety and the property of our guests. Nonetheless, X cannot be held responsible for accidents, theft or other loss and/or damage of property.
- Due to competition, it is not allowed to hire areas to provide lessons/training sessions that are equivalent to the existing offer of X.
- X reserves the right to refuse requests/activities at any time.
- You can cancel your confirmed booking free of charge up to four working days prior to the event. The costs can be reclaimed by means of the restitution form, which can be requested via the hosts. In case of cancellation of the booking agreement within four days before the event, all already scheduled staff hours, room hire and/or catering will be charged in full. For customised reservations, we will create a different cancellation policy if necessary. This will be mentioned in the booking confirmation.