Outgoing exchange

Application, selection and nomination

The number of exchange places at the partner universities is limited and well in demand. For all places there is an application and selection procedure. Students need to prepare themselves and their choice destination(s) well before the application deadline of 1 December. Students give three choices for exchange destinations and need to motivate their first choice in the motivation letter.

Now that you have completed the orientation and preparation part of the exchange process, it is time for your application for which you have to take the following steps.

Enrol for the ‘Study Abroad TPM’ Brightspace course

Find the Checklist Study Abroad for all the steps you need to take to apply successfully for an exchange.

Choosing your courses.

Bachelor students who intend to do their free minor abroad need to be aware of the following conditions when choosing their courses:

• A total of 30 ects
• cohesive programme of modules
• third-year Bachelor level or higher (Master level courses abroad are allowed by TPM)
• approval by ‘clustercoordinator’

For more information: Minors (tudelft.nl)

Master students who intend to do their Master specialisation/electives (25 ec) abroad need to be aware of the conditions that apply to their Master programme when choosing their courses. The course Master thesis Preparation (5 ec) is a mandatory course in Delft and cannot be replaced. Please go to the Graduation portal TPM (Graduation Portal) for all information on this subject. 

Application documents

Please upload the following documents: 

• Official transcript of records including GPA of Bachelor and Master programmes (if applicable). You may request the transcript of records including GPA from the TPM Servicepoint.
• Motivation letter – in English - with your motivation for the first choice, and a preliminary studyplan for the first choice destination (download the Motivation Letter format!) 
• Study progress (in case of a study delay for personal or study-related reasons please indicate this in the motivation letter). Bachelor students are required to have obtained all first-year courses (60 ec), before departure. If you have not yet, please indicate how you will obtain the full 60 ec before the start of the exchange.
• A resume (CV) is not required.

The application tool osistud.tudelft.nl is open from 15 November – 1 December (midnight).

• An exchange period lasts 1 semester or 5 months generally;
• You have to be enrolled and pay the tuition fee in ‘Studielink’ as a full-time student at TU Delft throughout your exchange period.
• Your chosen study programme abroad is part of your curriculum at TU Delft and needs to be approved by the Board of Examiners of TPM. 

Students will be selected based on their study results, study progress and motivation. It is expected that the selection will be finalized before 1 February 2024. Students will be informed through Osiris.

The selected students will then be nominated to the partner university. After that, the students will follow the application and admission procedure of the partner university.

Following the application and selection of the exchange, several steps have to be taken before you can start your exchange.

TU Delft travel insurance

It is obligatory to register for a travel insurance provided by the TU Delft. Registration is free and done via Osiris under ‘Abroad’. This is not a full travel insurance, it is recommended to choose a personal travel insurance as well.

Travel Safety Training

When visiting an area denoted ‘orange’ by the Dutch Government, a Travel Safety Training is mandatory. The training is also free and very useful for students who go somewhere else.

Vaccinations

You have to check whether you need vaccinations at your destination yourself. If so, you can be vaccinated with a reduction of €50,- by the SGZ. To do so, fill in the ‘Vaccinations Form’, and have it signed by International Office. Check your own health insurances, some also provide this option.

Visa

Check if your destination requires a visa. You can request a visa using the letter of acceptance of the host university. Be aware, this usually takes a long time.

Public transport compensation

As you will not be using your OV-card, you can get compensation for the public transport abroad. This is a fixed amount per month. The application is done via the website of DUO. 

Scholarships

Numerous scholarships are provided by the EU, the Dutch government, TU Delft and private funds. For instance, Erasmus+ is available for exchanges within Europe, while NL Scholarship and STIR are available for exchanges outside Europe.

Erasmus+

Once you have been admitted by your host university, you can fill in and sign the Erasmus + learning agreement.
Then, after having it signed by the International office, you can send it to erasmusgrant@tudelft.nl at least six weeks before the start of the study abroad.

The full Erasmus+ application procedure can be found here: ERASMUS+ Study (tudelft.nl)

NL Scholarship 2024-2025

The NL Scholarship is meant for excellent students who are going abroad on exchange, internship or research. Our faculty can offer in total 10 NL scholarships to students who are going on exchange outside the EU/EEA (including Iceland, Liechtenstein and Norway) or will do an internship/research, and not the country of origin. Students who will go to Switzerland are not entitled to apply. Students who will go to the UK can apply.
The amount of the scholarship is 1250 EURO.

Green Travel 

Website Green Travel (tudelft.nl) 

Did you know that many EU destinations can be reached by bus or train, saving lots of CO2 that you would have been responsible for emitting if you had travelled by plane?

TU Delft would like to invite you to consider your travel options and encourage you to take a train or a bus to your destination. To travel green is to make a simple choice to lessen your negative impact on the environment, on a given destination and its local people. Individually you can make that change today to make a big difference tomorrow. Let’s make an effort together! 

During your stay abroad, you will follow courses or do an internship. It is not uncommon to apply for changes to your initial study programme due to scheduling conflicts or other causes. Please. notify your cluster coordinator or graduation coordinator of these changes as soon as possible, and apply for approval to the Board of Examiners after your return. You may use the form provided here.

Before returning, you should obtain a Transcript of Records (list of grades) to hand in upon return. Any grants, funds or scholarships may require additional documentation that may be easier to obtain whilst still abroad. 

Acknowledgement of obtained study results

It is important that study results obtained abroad will be registered at TU Delft upon return to have these results included on your BSc or MSc degree certificate. The grades obtained outside TU Delft will not be stated on your list of grades, only the mark V (voldaan/pass).

For your study results to be processed, the Education Administration needs your Transcript of Records. These need to be certified by the host university. You need to fill out the application form for conversion of results Transcript of Records.

Make sure that: 

1. The host university sends (a certified copy of) the Transcript of Records directly to the Board of Examiners of TPM 
2. Your courses on the transcript are registered in My Study Planning 

The Board of Examiners will translate the study results on your Transcript of Records to Dutch grades (voldaan/pass), translate local credits, and approve the study credits before sending it to the Education Administration (SPA).